How to Create a Screening Interview Voice Agent

A Screening Interview Voice Agent is an AI powered Voice Agent that helps teams automate first round interviews and candidate screening conversations. It can ask interview questions, respond in real time, collect candidate responses, and capture interview insights automatically, helping teams run consistent screening interviews without attending every call live.

In this guide, you’ll learn how to set up, customize, and publish a Screening Interview Voice Agent for your hiring workflow.

🚀 Steps to follow

1. Go to the Voice Agents section

• From your Fireflies dashboard, click on the Voice Agents tab in the left-hand menu.

• Select the Screening Interview Agent template, this one’s designed to handle first-round hiring interviews, helping teams save significant time.

  

2. Set up interview questions, knowledge, and instructions

You can either use Autofill to generate interview content automatically or manually customize the Screening Interview Voice Agent based on your hiring process.

Option 1: Use One Click Role Setup

You’ll see a smart dropdown that fetches all open roles from your company’s careers page.

If the role is listed:

1. Open the dropdown and choose the role your company is hiring for.

   

2. Fireflies will automatically generate the questions, knowledge base, and interview instructions for that role.

   

If the role isn’t listed

1. Open the dropdown, type other, and click Can’t find? Describe.

2. Enter you custom role and click Autofill — Fireflies will generate the agent’s questions, knowledge, and instructions automatically - all of which you can layer, tweak, and personalize to fit your hiring needs.

   

Option 2: Customize manually

If you prefer, you can also manually:

• Add interview questions

• Add hiring instructions

• Connect a Knowledge Base with hiring policies, role details, or interview guidelines

3. Personalize your Screening Interview Agent

Step 1: Add your company branding

Customize how the Voice Agent appears to others.

• Upload a logo → Add your company logo to represent your brand.

• Give your Voice Agent a name → Choose a clear name that explains what the Voice Agent does
  (for example, “AI Recruiter — Alex” or “Screening Interview Agent — Maya”).

• Update the company name → Edit the company name shown during the conversation, if needed.

• Add a short description → Write a brief description so others understand the Voice Agent’s purpose.

These details help people understand who the Voice Agent represents and what the conversation is about.

Step 2: Customize how your Voice Agent sounds and behaves

In this step, you decide how your Voice Agent sounds and communicates during a call. These settings affect how natural the conversation feels and how long it can run.

• Language → Choose the language your Voice Agent will use while speaking with participants during conversations. Fireflies supports 32+ languages.

• Session duration → Choose how long each conversation can run (5–40 minutes).

• Voice → Choose how your Voice Agent will sound while speaking with participants during conversations.

  • Built-in voices: Choose from preset AI voices available in different languages for your Voice Agent conversations.

    View available languages with built in voice count ✅

    Language	Available Voices
    English	25 voices
    Hungarian	9 voices
    Hindi	8 voices
    Chinese	6 voices
    Spanish	5 voices
    French	5 voices
    Turkish	4 voices
    Russian	3 voices
    German	2 voices

  • Use your own voice: Use your own recorded voice (voice cloning) instead of a preset AI voice, so your Voice Agent sounds more natural and personalized during conversations.

    👉🏻 Check out How to Clone Your Voice for Fireflies Voice Agents to learn how to create and use your own voice.

• Tone → Choose how your Voice Agent communicates, such as Casual, Professional, or Talkative.

• Conversation speed → Control how quickly the Voice Agent speaks during the conversation (0.7x to 1.2x).

  

Step 3: Preview before finalizing

Use the Preview button to listen to how your Voice Agent will sound before publishing.

4. Set visibility, privacy, and recap email preferences

Review how meetings and summaries should be shared. The settings below help you control who can find the Voice Agent, who can view meeting details, and who receives updates after each call.

Select the Settings tab on the top left side to continue.

• Visibility → Toggle this on if you want other members of your workspace to discover and edit this Voice Agent. Turn it off if you want only yourself (or admins) to manage it.

  

• Privacy settings → Choose who can view meeting transcripts and recordings after a call. You can limit access to only yourself, share it with participants, make it available to workspace teammates, or allow access to anyone with the meeting link.

  

• Recap email settings → Decide who should receive the call recap email after each call, such as only agent owner (you), only agent owner and participants from your team, or owner and participants.

  

• Participant info required before talking to agent → Choose what information participants must provide before starting a conversation. You can require name, email, or both.

  • If email is selected, participants will need to verify their identity using a one-time password (OTP) before joining the call.

  • If email is not selected, participants can simply enter their name and start talking right away — no verification required.

    

This setting is especially useful for demos, inbound conversations, or quick interactions where speed matters.

5. Make Your Voice Agent Live

Once everything looks good, click Create to make your Voice Agent live.

Once your Voice Agent is live, a shareable link is generated automatically. You can also distribute it via embed code, QR code, calendar invite, or messaging and social platforms — no scheduling required.

🔗 Don’t worry — You can return at any time to edit, pause, or unpublish the Voice Agent if needed.

6. Share your Voice Agent

You can share your Voice Agent in multiple ways, such as embedding it on your website, generating a QR code, sending it through messaging apps, or adding it to calendar invites.

👥 How Candidates login for the interview

Here’s how it works when someone clicks your agent link:

If email verification is enabled:

1. They’ll enter their name and email

   

2. Next, they will verify their identity via a one-time password (OTP). Once verified, they can click Join Meeting

   

If email verification is disabled:

• They’ll enter their name and click Continue.

• Click Join Meeting.

• The conversation starts immediately.

  

🤖 How the Voice Agent conducts screening interviews

This is where the magic happens — the AI greets participants and guides the conversation naturally, just like a real person would, but friendlier and more consistent. Take a look at the full interview experience in the video below:

✅ What happens after the call

Once a Voice Agent call ends, Fireflies automatically captures and organizes everything for you, so you can review outcomes and take action without replaying the entire conversation.

How to identify Voice Agent meetings?

Voice Agent calls are marked with a robot icon (🤖) next to the meeting name. This icon helps you quickly identify which meetings were run by a Voice Agent.

Alternatively, select the Voice Agent Meetings channel from the left sidebar to view all Voice Agent meetings in one place.

After each call, you can:

• Review recordings and transcripts

• View AI generated summaries and highlights

• Review scorecards and evaluations

• Use AskFred to get answers from the meeting

• Run AI Skills to automate follow ups and workflows

For step-by-step instructions on where to find the voice agent meeting and how to review outputs, see:
👉 Learn how to view and take action on your Voice Agent meetings

✨AI Credits Usage for Voice Agents

Voice Agents use AI credits based on how long each call lasts. Credits are consumed only while the call is active.

• 1 AI credit = 1 minute of Voice Agent call time

• Only the actual duration of the call is counted

• No credits are consumed before or after the call

• For example, if a call runs for 10 minutes, it uses 10 AI credits

⚙ Manage your Voice Agent

After your Voice Agent is live, you can manage it anytime from the My Voice Agents section.

From there, you can edit the agent’s configuration, pause or unpublish it, clone it for another use case, or delete it when it’s no longer needed.

✅ Final checklist

Before sending out your Voice Agent link, make sure:

• Agent name, tone, and voice feel right

• Questions reflect the role and expectations

• Privacy and recap settings are reviewed

• The link is tested once before sharing

❓Frequently Asked Questions

Q1. Can I edit my Screening Interview Agent after publishing?

Yes. You can update the questions, tone, or settings anytime. Just click Save & Update.

Q2. Can I use my own voice for a Voice Agent?

Yes. Fireflies supports Voice Cloning, which allows you to create and use a custom voice clone for your Voice Agents.

📌 Check out How to Clone Your Voice for Fireflies Voice Agents to learn how to create and use your cloned voice.

Q3. How long can interviews be?

You can set the duration from 5 to 40 minutes.

Q4. Can candidates reschedule interviews?

Yes. Share the link again — the Voice Agent is always available.

Q5. Can I create separate agents for different roles?

Yes. Use the Clone option to duplicate an existing recruiter and make edits.

Q6. Can I add my own questions?

Absolutely. You can edit, reorder, or add new questions anytime.

Q7. Is the Voice Agent available in multiple languages?

Yes — choose from 32+ languages and multiple tones.

Q8. How are AI credits used for Voice Agents?

Voice Agents use 1 AI credit per minute while a call is active. For example, a 10-minute call uses 10 AI credits.

Q9. Do Voice Agent calls use Google Meet or another third-party platform?
No. Voice Agent calls run entirely on Fireflies’ own platform. Participants simply open the shared Voice Agent link in any browser—there’s no Google Meet or third-party meeting tool involved.

🔗 Related guides

• How to Create a Screening Interview Voice Agent → Step-by-step instructions for setting up a Screening Interview Voice Agent.

• How to Create a Voice Agent from Scratch → Learn how to build a completely custom Voice Agent from scratch.

• How to Clone Your Voice for Fireflies Voice Agents → Create and use a custom voice clone for your Voice Agents.