How to Create a Screening Interview Voice Agent

With Voice Agents, Fireflies can run meetings on your behalf, including screening interviews, sales discovery calls, check-ins, and user interviews. This works especially well for repetitive conversations you don’t need to attend live, while still capturing structured notes, summaries, and insights from every call.

Want to automate first-round interviews and save multiple hours each week? The Screening Interview Voice Agent helps you run structured screening interviews consistently—without manual coordination.

In this guide, you’ll learn how to set up, customize, and publish a Screening Interview Voice Agent, and what candidates will see when they join 👇

1. Go to the Voice Agents section

• From your Fireflies dashboard, click Voice Agents - all your voice agents live here! If it’s your first time, you’ll see a quick template gallery

• Select the Screening Interview Agent template — this one’s designed to handle first-round hiring interviews, helping teams save significant time.

  

2. Use the One-Click Role Setup

You’ll see a smart dropdown that fetches all open roles from your company’s careers page.

If the role is listed:

1. Open the dropdown and choose the role your company is hiring for.

   

2. Fireflies will automatically generate the questions, knowledge base, and interview instructions for that role.

   

If the role isn’t listed

1. Open the dropdown, type your role, and click Can’t find.

2. Click Autofill — Fireflies will generate the agent’s questions, knowledge, and instructions automatically - all of which you can layer, tweak, and personalize to fit your hiring needs.

   

3. If needed, you can also connect a Knowledge Base so the Voice Agent can reference hiring policies, role details, or interview guidelines during the call.

   

👉 Learn more about setting up a Knowledge Base for Voice Agents

3. Personalize Your Screening Interview Voice Agent

Step 1: Add your company branding
Upload your logo, give your recruiter a clear name, and update the company signature if needed.

Example "Jane’s Screening Interview Agent" OR "SDR Hiri"

Step 2: Choose the voice, language, session time, and tone

In this step, you decide how your Voice Agent sounds and communicates during a call. These settings affect how natural the conversation feels and how long it can run.

• Language → Select from 32+ supported languages based on your audience.

• Voice →Select a voice that matches your use case. The number of available voices varies by language.

  • English — 25 voices

  • Hungarian — 9 voices

  • Hindi — 8 voices

  • Chinese — 6 voices

  • Spanish — 5 voices

  • French — 5 voices

  • Turkish — 4 voices

  • Russian — 3 voices

  • German — 2 voices

  

• Session duration → Choose how long each conversation can run (5–40 minutes).

• Tone → Choose how your Voice Agent communicates, such as Causal, Professional, or Talkative.

• Conversation speed → Control how quickly the Voice Agent speaks during the conversation (0.25x to 2x).

• Interruption handling → Decide how the Voice Agent responds if a participant interrupts while it is speaking. Options include Short, Balanced, Patient, and Very Patient.

  

Step3: Preview before finalizing

Use Preview to listen to how your Voice Agent will sound during the interview.

4. Set privacy and recap email preferences

Before publishing, review who can access the agent’s meetings and receive follow-up emails.

• Visibility → Toggle this on if you want other members of your workspace to discover and edit this Voice Agent. Turn it off if you want only yourself (or admins) to manage it.

  

• Privacy settings → Choose who can view meeting transcripts and recordings after a call. You can limit access to only yourself, share it with participants, make it available to workspace teammates, or allow access to anyone with the meeting link.

  

• Recap email settings → Decide who should receive the call recap email after each call, such as only agent owner (you), only agent owner and participants from your team, or owner and participants.

  

• Participant info required before talking to agent → Choose what information participants must provide before starting a conversation. You can require name, email, or both.

  • If email is selected, participants will need to verify their identity using a one-time password (OTP) before joining the call.

  • If email is not selected, participants can simply enter their name and start talking right away — no verification required.

    

This setting is especially useful for demos, inbound conversations, or quick interactions where speed matters.

5. Create & Publish Your Screening Interview Voice Agent

Once everything looks good, click Create & Publish to make your Voice Agent live.

Now you can share your Voice Agent with others through multiple methods—such as QR codes, social platforms, messaging apps, or embedding it on your website.

🔗 Don’t worry—you can edit or unpublish it later if needed.

6. Share your Voice Agent

You can share your Voice Agent in multiple ways—such as embedding it on your website, generating a QR code, sending it through messaging apps, or adding it to calendar invites.

7. How Candidates login for the interview

Here’s how it works when someone clicks your agent link:

If email verification is enabled:

1. They’ll enter their name and email

   

2. Next, they will verify their identity via a one-time password (OTP). Once verified, they can click Join Meeting

   

If email verification is disabled:

• They’ll enter their name and click Continue.

• Click Join Meeting.

• The conversation starts immediately.

  

8. How the Voice Agent conducts screening interviews

This is where the magic happens — the AI greets participants and guides the conversation naturally, just like a real person would, but friendlier and more consistent. Take a look at the full interview experience in the video below:

9. AI Credits Usage for Voice Agents

Voice Agents use AI credits based on how long each call lasts. Credits are consumed only while the call is active.

• 1 AI credit = 1 minute of Voice Agent call time

• Only the actual duration of the call is counted

• No credits are consumed before or after the call

• For example, if a call runs for 10 minutes, it uses 10 AI credits

10. What happens after the interview

Once the call ends, Fireflies automatically captures and organizes everything for you—so you can review outcomes and take action without replaying the entire conversation.

How to identify Voice Agent meetings?

Voice Agent calls are marked with a robot icon (🤖) next to the meeting name. This icon helps you quickly identify which meetings were run by a Voice Agent.

After each call, you can:

• Review the recap — Access the full transcript, AI-generated summary, key highlights, and scorecards

• Use AskFred — Ask questions about the call and get instant insights

• Run Recruiting AI Skills — Automatically generate evaluations, scorecards, and follow-ups using recruiting AI Skills like Candidate Scorecard, Candidate Insights, and Behavioral Questions (and more).

• Send results to your ATS — Share screening interview outputs with ATS tools such as Lever, Ashby, and other hiring platforms.

For step-by-step instructions on where to find voice agent meeting and how to review outputs, see:
👉 Learn how to view and take action on your Voice Agent meetings

11. How to manage your Voice Agents

Once your Voice Agent is live, you can manage it anytime from the My Voice Agents section.

You can edit the agent, pause or republish it, copy its link, clone it for another role or use case, or delete it when it’s no longer needed.

✅ Final checklist

Before sending out your Voice Agent link, make sure:

• Agent name, tone, and voice feel right

• Questions reflect the role and expectations

• Privacy and recap settings are reviewed

• The link is tested once before sharing

❓Frequently Asked Questions

Q1. Can I edit my Screening Interview Agent after publishing?

Yes. You can update the questions, tone, or settings anytime. Just click Save & Update.

Q2. How long can interviews be?

You can set the duration from 5 to 40 minutes.

Q3. Can candidates reschedule interviews?

Yes. Share the link again — the Voice Agent is always available.

Q4. Can I create separate agents for different roles?

Yes. Use the Clone option to duplicate an existing recruiter and make edits.

Q5. Can I add my own questions?

Absolutely. You can edit, reorder, or add new questions anytime.

Q6. Is the Voice Agent available in multiple languages?

Yes — choose from 32+ languages and multiple tones.

Q7. How are AI credits used for Voice Agents?

Voice Agents use 1 AI credit per minute while a call is active. For example, a 10-minute call uses 10 AI credits.

7. Do Voice Agent calls use Google Meet or another third-party platform?
No. Voice Agent calls run entirely on Fireflies’ own platform. Participants simply open the shared Voice Agent link in any browser—there’s no Google Meet or third-party meeting tool involved.

🔗 Related guides

• How to View Your Voice Agent Meetings → Learn where to find Voice Agent calls, review transcripts and summaries, and understand access and privacy settings.

• How to Manage Your Voice Agents → Learn how to edit, pause, clone, or delete Voice Agents and manage visibility and permissions.