How to create a Fireflies account

Fireflies is an AI meeting assistant that helps you stay focused during meetings, so you don't have to worry about taking notes. It listens to your conversations, creates transcripts, and shares clear summaries after the meeting ends.

This guide walks you through creating your Fireflies account and completing the initial setup so Fireflies can start working with your meetings.

Let's get started 🚀

🔑 Prerequisites

Before you create your Fireflies account, make sure you have the following:

• A Google or Microsoft (Outlook) email account

• Access to your Calendar associated with that email
  📌 Related: Learn more about the calendars Fireflies supports →

That’s it—no downloads or technical setup required.

🚀 Sign up for your Fireflies account

Step 1: Go to the Fireflies website, then click on the Get started button, or open the Fireflies web app. You’ll be redirected to the login page.

Step 2: Choose Continue with Google or Continue with Microsoft (Outlook) to create your account.

Step 3: Enter your account credentials (email address and password), then click on Continue to sign in.

Step 4: Click on the checkbox to allow Fireflies to access your Google Calendar, then click Continue.

💡Fireflies uses your calendar to identify upcoming meetings and automatically join them, or to join meetings when it’s invited as a participant.

✅ You’ve successfully created your Fireflies account—next, let’s set up your Fireflies account.

⚙ Set up your new Fireflies account

Step 1: Review your meeting settings

On this page, you choose how Fireflies joins meetings and who receives meeting recaps.

1. Select which meetings you want Fireflies to join.

2. Select who should receive the meeting recap after the meeting ends.

3. (Optional) Turn on unlimited free transcripts to get transcripts for all eligible meetings.

4. Click Continue to proceed.

   

Note
By default, Fireflies joins all calendar meetings with a web-conference link and sends meeting recaps to Everyone on the invite. You can change these settings at any time.
📌 For more details on auto-join rules and email recap options, see the related guide →

Step 2: Customize your experience

Fireflies asks a few questions to personalize your experience.

1. Select your role and job title, for example, Sales Manager, Product Manager, or Software Engineer.

2. Choose the tools you use, such as Slack, Jira, Notion, or other apps your team works with.

3. Click Continue to proceed to the next step.

   

Step 3: Invite coworkers to your workspace (optional)

You can invite your teammates to join your Fireflies workspace now, or skip this step and do it later.

1. Enter the email addresses of your teammates (separated by a comma, tab, or Enter) to invite them to your Fireflies workspace.
   📌 Learn more about inviting teammates →

2. Click Invite to send the invitation.

3. If you don’t want to invite teammates now, click Not now.

   

Step 4: Start a free trial (optional)

On this screen, you can choose to start a 7-day free trial of the Fireflies Business plan to explore advanced features.

📌 Note

• A credit card is required to start the free trial.

• You can cancel the trial at any time before the 7 days end.

• No charges apply during the trial period.

• The free trial starts on the Business plan (not Pro).

• You can downgrade to a Pro plan during the trial if needed.

• If you select a paid plan, your account will upgrade after the trial ends, and you’ll be billed accordingly.

• If you added teammates during the trial, you’ll be billed for those additional seats after the trial ends.

If you want to stay on the Free plan and don’t want to start the trial, click the close (✕) icon in the top-right corner.

Step 5: Finish onboarding setup

Fireflies will ask a few final questions before taking you to your dashboard.

• Choose your meeting language: Pick the language you usually speak in meetings. Fireflies supports 100+ languages to improve transcription accuracy. Click Continue.

• Tell us how you heard about Fireflies: Select an option to help Fireflies understand how users discover the product. Click Continue.

• Connect Zoom (optional): If you primarily use Zoom for meetings, you can connect your Zoom account right away. Or else, click Not now to skip.

  

✅ Setup complete

That’s it! You’ve successfully set up your Fireflies account.

You’ll now land on the Fireflies dashboard, where you can view upcoming meetings, access transcripts, and manage your settings.

📌 What you can do next:

• Schedule or join a meeting and let Fireflies automatically capture notes and transcripts

• Review or change your auto-join and meeting recap settings

• Invite teammates to your workspace or create user groups

• Explore powerful AI features like AskFred to get summaries, action items, and answers from your meetings

• Discover supported 100+ integrations and new Voice Agents that help automate tasks like screening calls or assisting with interviews