Learn about Private Channels

Last updated: May 15, 2025

In this guide, we’ll explore Private Channels in your Fireflies Notebook.

 

Related: How to Organize Meetings In Your Notebook

 

Introduction to Private channel

  • Private channels are folders with limited access. Only users you add to the channel can view the folder.
  • Only Business and Enterprise plans users can create a Private channel.
  • You need to be a workspace admin to create a Private channel.

Note: 

  • A Private channel cannot be made public.
  • If your meeting's privacy settings are set to Public, anyone with the link can access it, even if it's added to a Private channel. 

Related article: How to control the meeting privacy settings. 

 

How to create a Private Channel

  • Click Meetings on the navigation bar to open your Fireflies Notebook.

  • Click the + icon on the left side panel. A pop-up will appear.

  • Type in a Channel name. You can use any name under 100 characters in length.

  • Turn on the toggle against Make Private.

  • Click Create.

  • A Private Channel will have a lock icon next to its name.

 

How to add meetings to a Private Channel

Only meetings you own can be added to a private channel. You can add meetings to a Private Channel in several ways:

  1. Add meetings via the Add Recap option.
  2. Drag and drop meetings to the channel.
  3. Directly move a meeting to the channel.
  4. Auto Route meetings (only on Enterprise tier)

1. Add meetings via the Add Recap option

  • Open your Fireflies Notebook and click on the Private Channel you want to add meetings.

  • Click Add Recap.

  • Select all the meetings you want to add to the Channel and click Add.

  • You can select multiple meetings at once.
  • You can search for meetings using the meeting title or host email.

 

2. Drag and drop meetings to the channel

  • Open your Notebook and look for the meeting you want to move to.
  • Click, drag, and drop the meeting over the Private Channel listed on the left-side panel.

 

3. Directly move a meeting to the channel

  • Go to My Meetings.

  • Hover over the meeting you want to move until you see a checkbox. 

  • You can also select multiple meetings at once by clicking on the Meeting checkbox at the top.

  • Select your meeting.

  • Click Move.

  • Click on the channel where you want to move the meeting or search for it in the search box.

  • Click Move.

  • The meeting will be moved to the private channel.

 

4. Auto Route meetings

If you're on the Enterprise tier, you can use the create rules to automatically move meetings to a private channel. 

Read more: Learn about the Rules Engine feature

 

How to share a Private Channel

You can add your teammates as a member of the Private Channel to share it with them. Here’s how to do it:

  • Click the avatar icon on the top right side.

  • Select the members you want to share the channel with and click Add.

  • To delete a member, click on the avatars. This will list all members of the channel.
  • Hover over the member you want to remove and click Remove.

 

How to delete a Private Channel

  • Open the channel you want to delete. 
  • Click on the three-dot icon at the top right side.

  • You will get two options: 
    • Rename Channel and 
    • Delete Channel. 
  • Click Delete Channel.

  • Confirm Delete Channel.

 

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