Learn about Private Channels

In this guide, we’ll explore Private Channels in your Fireflies Notebook.

Introduction to Private Channel How to create a Private Channel How to add meetings to a Private Channel Add meetings via the Add Recap option Drag and drop meetings to the channel Directly move a meeting to the channel Auto Route meetings (only on Enterprise tier) How to share a Private Channel How to delete a Private Channel

 

Related: How to Organize Meetings In Your Notebook

 

Introduction to Private channel

• Private channels are folders with limited access. Only users you add to the channel can view the folder.
• Only Business and Enterprise plans users can create a Private channel.
• You need to be a workspace admin to create a Private channel.

Note: 

• A Private channel cannot be made public.
• If your meeting's privacy settings are set to Public, anyone with the link can access it, even if it's added to a Private channel. 

Related article: How to control the meeting privacy settings. 

 

How to create a Private Channel

• Click Meetings on the navigation bar to open your Fireflies Notebook.

• Click the + icon on the left side panel. A pop-up will appear.

• Type in a Channel name. You can use any name under 100 characters in length.

• Turn on the toggle against Make Private.

• Click Create.

• A Private Channel will have a lock icon next to its name.

 

How to add meetings to a Private Channel

Only meetings you own can be added to a private channel. You can add meetings to a Private Channel in several ways:

1. Add meetings via the Add Recap option.
2. Drag and drop meetings to the channel.
3. Directly move a meeting to the channel.
4. Auto Route meetings (only on Enterprise tier)

1. Add meetings via the Add Recap option

• Open your Fireflies Notebook and click on the Private Channel you want to add meetings.

• Click Add Recap.

• Select all the meetings you want to add to the Channel and click Add.

• You can select multiple meetings at once.
• You can search for meetings using the meeting title or host email.

 

2. Drag and drop meetings to the channel

• Open your Notebook and look for the meeting you want to move to.
• Click, drag, and drop the meeting over the Private Channel listed on the left-side panel.

 

3. Directly move a meeting to the channel

• Go to My Meetings.

• Hover over the meeting you want to move until you see a checkbox. 

• You can also select multiple meetings at once by clicking on the Meeting checkbox at the top.

• Select your meeting.

• Click Move.

• Click on the channel where you want to move the meeting or search for it in the search box.

• Click Move.

• The meeting will be moved to the private channel.

 

4. Auto Route meetings

If you're on the Enterprise tier, you can use the create rules to automatically move meetings to a private channel. 

Read more: Learn about the Rules Engine feature

 

How to share a Private Channel

You can add your teammates as a member of the Private Channel to share it with them. Here’s how to do it:

• Click the avatar icon on the top right side.

• Select the members you want to share the channel with and click Add.

• To delete a member, click on the avatars. This will list all members of the channel.
• Hover over the member you want to remove and click Remove.

 

How to delete a Private Channel

• Open the channel you want to delete. 
• Click on the three-dot icon at the top right side.

• You will get two options: 
  • Rename Channel and 
  • Delete Channel. 
• Click Delete Channel.

• Confirm Delete Channel.

 

Explore more

• How to create a Channel
• How to add meetings to a Channel
• How to delete a Channel
• How to move meetings between Channels

If you have any other questions, feel free to ask here.