How to organize meetings in your Notebook?
Last updated: February 11, 2026
The Fireflies Notebook stores and organizes all meetings in one place. Meetings are automatically sorted into default Channels, making them easy to find and manage.
This guide explains how meetings are organized and how to further structure them using custom Channels.
Let's get started 🚀
📂Default Channels in the Fireflies Notebook
In the Fireflies Notebook, all meetings are automatically organized into the following default Channels:
My Meetings: Lists all meetings where you are the host. You can edit or delete these meetings as needed.
All Meetings: Lists all meetings hosted by you and other members of your team workspace — including Voice Agent Meetings — providing a complete overview of every meeting within the workspace.
Shared With Me: Lists all meetings you’ve participated in or been invited to, where another member was the host.
Voice Agent Meetings: Lists all calls handled by Voice Agents — AI assistants that take calls on your behalf.
📌 Related: Learn about Channels.
Note: Meetings joined by the Fireflies Notetaker appear under My Meetings.
In addition to the default Channels, custom Channels can be created to further organize meetings. Channels can be set as Public or Private, depending on access needs.
Public Channels are visible to workspace members.
Private Channels are accessible only to selected members.
Using custom Channels helps group meetings by project, client, team, or workflow for better management.
📌Related: How to create a Channel
#⃣ Organize Meetings in Channels
Meetings can be moved into Channels in two ways: manually or automatically.
1. Move Meetings Manually
Meetings can be manually organized using any of the following methods:
Drag and drop meetings into a Channel.
Select one or multiple meetings and use the Move button.
Open a Channel and use the Add Recap option to add meetings directly.
For step-by-step instructions, see How to Add Meetings to a Channel.
2. Use Auto-Route (Automatic Organization)
Auto-route automatically organizes meetings based on defined conditions. When a meeting matches the selected filters, the configured actions are applied.
To learn more, refer to the Learn About the Rules Engine Feature guide.