How to Integrate TickTick with Fireflies

With TickTick + Fireflies, your meeting action items instantly become trackable tasks—no copy-pasting, no missed follow-ups. Fireflies captures decisions, next steps, and responsibilities from your calls and sends them straight into your TickTick lists.

🔍 What Does the TickTick Integration Do?

Fireflies automatically turns your meeting action items into TickTick tasks—ensuring nothing is missed.

• Auto-create tasks from AI-detected action items

• Add tasks manually from your meeting page or Notepad

• Use rules to control which meetings send tasks

• Keep your TickTick lists organized without switching apps

A simple, effortless way to keep your follow-ups on track.

🔑 Prerequisites

Before connecting TickTick with Fireflies, make sure you have:

• Active TickTick account → Any TickTick plan works.

• Fireflies account → Log in to your Fireflies workspace to set up the integration.

Once these are ready, you can connect TickTick and Fireflies in just a few clicks.

🔗 Connect Fireflies with TickTick

Step 1: Log in to your Fireflies account, go to the Integrations page, and search for TickTick. Click on it to get started.

Step 2: Click the Connect button, and you’ll be redirected to the TickTick login page. After signing in, you’ll automatically move to the authorization page to grant Fireflies access.

Step 3: Click the Allow button to allow Fireflies to create and manage tasks in your TickTick workspace.

Step 4: Once approved, you’ll be redirected back to Fireflies to configure your integration setup.

⚙ Setting Up Your Configuration

Step 1: Select Your TickTick Project

Choose the TickTick project where you want Fireflies to create tasks. This keeps all your meeting action items organized in the right place.

Step 2: Enable Task Filtering (Optional)

Turn on “Only push tasks assigned to me” to create tasks only for items assigned to you; turn it off to create tasks for all meeting action items.

Step 3: Create a Sample Task in TickTick

Before going live, you can quickly test your setup to make sure everything works smoothly.

• Click Create Sample Task in TickTick → Fireflies will instantly add a test task to the project you selected.

• Open TickTick to confirm the sample task appears in the correct project.

Once confirmed, click Continue to proceed.

🧩 Additional Options – Integration Rules

By default, Fireflies creates tasks in TickTick for every meeting. That works well if you want to capture everything—but it can also clutter your task lists. Integration Rules let you control which meetings send tasks to TickTick, so only the important action items make it through.

🗂 All Meetings

Create TickTick tasks from every meeting — client calls, team syncs, standups, and more — with no filters applied.

📝 Meeting Title

Create tasks only when the meeting title matches your chosen rules (Contains, Starts with, Equals, Doesn’t Contain).

Example: Only create tasks for meetings titled “Client Review” or “Weekly Planning.”

👤 Meeting Host

Filter tasks based on who hosted the meeting.

• Equals → Only create tasks from meetings hosted by john@example.com.

• Not Equal → Create tasks from all meetings except those hosted by John.

👥 Meeting Participants

Choose which meetings create tasks based on who attended.

• Contains → Only create tasks when sara@example.com attends.

• Doesn’t Contain → Skip meetings that included alex@example.com.

🎦 Meeting Type

Filter by meeting type if you want tasks only from specific categories.

Example: Equals External → Only create tasks for external or client-facing meetings.

🔀 Apply Multiple Filters

Combine rules to get precise control over which meetings send tasks to TickTick.

• Example: Title contains Review AND host is john@example.com.

• Use AND (all conditions must match) or OR (any one matches).

You can see all the filters you’ve applied in your configuration. For example, tasks will only be created in Linear for meetings that meet all of these criteria:

Example: Title contains Interview, host = John, participant = Mary, type = External.

💾 Save Your Configuration

Click Save to activate the integration — a flash message will confirm that your configuration has been successfully added.

👥 Team Options

If you don’t want every teammate creating their own TickTick configurations—or if you need consistent task routing across the organization—Integration Scope gives workspace admins full control over how the TickTick integration is used.

Click the vertical ellipsis (⋮) next to your TickTick integration and select Team Options.

You’ll see two settings you can control:

• Apply to entire workspace → Toggle this ON to use a single shared TickTick configuration for your whole team.

• Restrict non-admin usage → Toggle this ON to stop team members from creating their own TickTick setups. This is ideal for teams that need compliance, organization standards, or a single source of truth for tasks.

After adjusting the toggles to fit your team’s workflow, click Save to apply the changes.

🛠 Manage Configuration

As your workflow evolves, you may want to adjust your TickTick integration — like renaming a configuration, choosing a different project, or removing setups you no longer use. Fireflies makes all of this simple to manage.

• ✏ Edit Configuration Name → Give each TickTick configuration a clear, descriptive name so it’s easy to recognize—especially if you’re sending tasks to different TickTick lists. Click the configuration name (for example, Default Configuration), type the new name (like Meeting Follow-Up Tasks), and click outside the field to save.

• ⚙ Edit Configuration Settings → Need to change where your meeting tasks go in TickTick? Click the vertical ellipsis (⋮) next to a configuration, select Edit, choose a different project or adjust your task-filtering options, and click Update to save your changes.

• 🗑 Delete Configuration → If a configuration is no longer needed (for example, a project wraps up or your team moves to a different TickTick project), you can safely delete it. Click the vertical ellipsis (⋮) next to the configuration, select Delete, and confirm.

• 🔘 Enable or Disable a Configuration → Use the toggle switch next to a configuration to control it instantly. Toggle ON to let Fireflies create tasks in your selected TickTick project; toggle OFF to pause task creation without deleting the setup.

❌ Disconnect Integration

If you no longer need Fireflies connected to TickTick—for example, when a project ends or your team switches to a different task management tool—you can disconnect it at any time with a single click.

Click the Disconnect button to remove the TickTick integration. This will immediately end the connection, and Fireflies will stop creating new tasks in TickTick.

🛠 Troubleshooting

❓ Frequently Asked Questions

Q1. Can I choose which TickTick list Fireflies creates tasks in?

Yes, during the integration setup, you can select the specific project and list where Fireflies will create tasks.

Q2. How can I filter which tasks are sent to TickTick?

You can set rules to only create tasks for specific meeting titles, hosts, or participants. These filters allow you to target which meetings send tasks to TickTick.

Q3. Can I modify tasks after they are created in TickTick?

Yes, tasks created by Fireflies in TickTick can be edited just like any other task. You can update the details, due dates, and assignees.

Q4. What happens if Fireflies doesn’t create tasks for my meetings?

Make sure that the Create Tasks from Action Items toggle is ON. If that’s enabled, check the integration settings to ensure the correct project and list are selected.

Q5. Can I stop Fireflies from creating tasks automatically?

Yes, you can disable task creation by turning off the Create Tasks from Action Items toggle in the integration settings.

🔄 Recap

The Fireflies + TickTick integration ensures your meeting action items are always organized and up-to-date:

• Automated → Fireflies creates tasks directly from your meeting action items.

• Customizable → Set filters and rules to control which meetings send tasks to TickTick.

• Real-time → Tasks are created immediately after meetings, keeping your workflow updated without manual input.

Stay organized and never miss a follow-up again with this seamless integration!

📚 Related Guides

📌 Manually Send Fireflies Tasks to Project Management Tools → Learn how to manually push meeting action items into tools like Linear, Trello, Asana, or ClickUp.

📌 Fireflies Project Management Integrations → Explore all Fireflies integrations built for project management tools.

📌 AI Meeting Summaries Guide → Understand how Fireflies captures, summarizes, and organizes meeting takeaways.

📌 Fireflies Notepad → Learn how to edit and refine your meeting notes before sending them to other tools.