Fireflies AI Meeting Summaries: View, Customize, Expand, Regenerate

Want a quick way to review a meeting without rewatching the entire recording? Fireflies automatically generates AI-powered meeting summaries after your calls, helping you catch up on key discussions, decisions, action items, and next steps.

You can tailor summaries to your needs by:

• Adjusting the note length to make summaries concise or detailed.

• Choosing from built-in summary templates.

• Adding or removing summary sections.

• Creating and applying your own Custom Summary Templates.

• Setting default templates for future meetings or assigning templates to specific user groups using meeting rules.

1. Access your meeting summary

1. Log in to your Fireflies account and open the Meetings tab.

2. Open the meeting to view and manage the meeting summary.

3. Your AI-generated meeting summary appears in the Notes tab in the left panel, where you can review it.

2. What's included in an AI meeting summary?

After every meeting, Fireflies automatically analyzes your conversation and generates a multi-part AI summary to help you quickly understand what was discussed.

The General Summary template includes the following sections by default:

• 🔎 Meeting Keywords – Highlights the most important keywords from your meeting, helping you quickly identify recurring topics and themes.

• 📅 Meeting Overview – Provides a high-level overview of the discussion, making it easy to understand the purpose of the meeting at a glance.

• 📝 Meeting Notes – Organizes the conversation into structured bullet-point notes so you can quickly review the key discussions.

• ⏱ Time-stamped Notes – Groups meeting notes into timestamped chapters, with each section linked to the transcript so you can quickly jump to the relevant part of the conversation.

• ✅ Action Items – Automatically identifies follow-up tasks discussed during the meeting and associates them with the relevant speakers for better accountability and follow-ups.

At the top of the summary, you'll see a Share feedback option. Click it to provide feedback on the generated summary and help Fireflies improve the quality of AI-generated summaries.

🔄 Tip: When you switch to a different summary template (such as Team Meeting, Standup, or a Custom Summary Template), Fireflies regenerates the meeting summary using that template. You can choose to apply the selected template only to the current meeting or make it the default for future meetings.

3. Customize your summary

Fireflies lets you tailor your meeting notes to your needs. You can adjust the notes length, switch between built-in templates, add or remove summary sections, and create your own Custom Summary Templates.

3.1 Adjust your notes length

Choose how much detail you want in your meeting notes by selecting Concise or Detailed.

1. Click Customize Notes above the meeting summary.

2. Hover over Notes Length to view the Concise and Detailed options.

3. Select Concise for shorter notes or Detailed for more in-depth notes.

   

4. Save your selection to use it as your personal preference for future meeting summaries.

   

3.2 Pick a summary template

1. Click Customize Notes above the meeting summary.

2. Hover over Template to view the available templates.

3. Select a built-in template, such as General Summary, 1:1, Team Meeting, or Standup. Use the search field to find a specific template.

4. Your custom templates are also available in this list, so you can select and apply them to your meeting.

   

5. Fireflies will regenerate the summary in a few seconds

• The selected template will auto-populate relevant sections based on the meeting type. Every template you choose—like Team Meeting, BANT, or Sales Call—comes with its own set of default sections. For example, if you pick the “Team Meeting” template, Fireflies automatically includes sections like Progress Review, Challenges, and Upcoming Milestones.

• You'll then be asked whether you'd like to apply the selected template only to the current meeting or use it for all future meetings.

  

3.3 Add or Remove Summary Sections

You can customize summary sections in two ways, depending on whether you want to edit the currently selected template or change sections directly from the menu.

Method 1: Edit the selected template

1. Click Customize Notes above the meeting summary.

2. Hover over Template and hover over the currently selected template.

3. Click the Edit (✏) icon that appears next to the template name.

4. In the template editor, select or clear the sections you want to include.

5. Save your changes.

   1. Click Save to save your template changes and apply them to future meetings.

   2. Click Save & Apply to save your changes and apply the updated template to the current meeting and all future meetings.

   

Method 2: Change sections from the menu

1. Click Customize Notes above the meeting summary.

2. Hover over Sections.

3. Select the checkboxes for the sections you want to include, or clear the checkboxes for sections you want to remove.

4. Click Apply to apply your selection.

   

This flexibility means your meeting summaries stay focused, relevant, and actionable—no matter what kind of conversation it was.

4. Create Your Own Custom Summary Templates

Need a meeting summary that follows your team's unique format or documentation style? In addition to Fireflies' built-in summary templates, you can create your own Custom Summary Templates using custom instructions or sample meeting notes.

With Custom Summary Templates, you can:

• ✍ Write your own instructions to define how summaries should be structured.

• 📄 Upload or paste existing meeting notes for Fireflies to learn your preferred style and format.

• ✨ Use AI Assist to improve your instructions.

• 👀 Preview the generated summary before saving it.

• 💾 Save your template and reuse it across future meetings.

5. Expand any part of the summary for deeper context

Need more details without opening the full transcript? On the Pro plan and above, you can expand individual summary points to view additional context generated by Fireflies.

To expand:

1. Hover over the summary section (e.g., Action Items or Meeting Notes)

2. Click the expand icon at the end of each point

3. Want to collapse it again? Just click the same icon

6. Regenerate Your Meeting Summary

Why this matters: If you've updated your transcript, corrected speaker labels, or changed your summary template, regenerating your meeting summary ensures it reflects the latest changes and generates the most accurate insights.

How to regenerate your meeting summary

1. Make any necessary edits to the transcript, including updating speaker labels if needed.

2. Click the 3-dot (...) menu near the meeting title.

3. Select Regenerate Summary.

4. Fireflies will reprocess the meeting and generate a new summary within a few minutes.

👥 Set Default Summary Templates for Your Workspace (Admins)

As a Workspace Admin, you can control which summary templates are used across your organization. You can set a default template for the entire workspace, assign templates to specific user groups, or create meeting rules to apply templates when meetings match certain conditions.

This helps keep meeting summaries consistent across your organization while giving different teams the flexibility to use templates that best fit their workflows.

To configure workspace summary templates:

1. Go to Settings.

2. Open the Team tab.

3. Select AI Settings.

4. Scroll to the Meeting Summaries section.

You'll see three configuration options:

Workspace Summary Template:

Use this option if you want everyone in your workspace to follow the same meeting summary format. For example, if your entire organization uses a standard meeting note format, select the AI Summary Template you'd like to apply as the default for all workspace members.

User Group Summary Templates:

Use user group templates to apply different meeting summary formats based on each team's needs. For example, Sales can use a sales call summary template, while HR can use an interview summary template.

To assign a summary template to a user group:

1. Under User-group templates, click + Add user group.

2. Select the User Group.

3. Select the AI Summary Template you want to apply to that group.

4. Save your changes.

📌 Note: If a user belongs to multiple groups with different summary templates, Fireflies applies the template from the group with the higher priority. For example, a user who belongs to both groups receives the Standup template because Fireflies Demo has higher priority. Click See who to view the users who belong to both groups.

Meeting Rules

Use meeting rules to apply a specific summary template to meetings that match selected conditions. Matching meetings use the rule's template instead of the workspace or user-group template.

To create a meeting rule:

1. Under Meeting rules, click + Add rule.

   

2. Under If, select a filter and condition.

   Available filters:

   • 📝 Meeting Title – Match meetings based on title conditions, such as Contains.

   • 👤 Meeting Host – Apply a template based on who hosted the meeting.

   • 👥 Meeting Participants – Match meetings based on their participants.

   • 🎦 Meeting Type – Match meetings based on the meeting type.

   • ⏱ Meeting Duration – Match meetings based on their duration.

3. To apply multiple filters, choose AND if all conditions must match, or OR if at least one condition must match.

   

4. Under Then use template, select the template to apply when the rule is triggered.

   

5. Click Add rule to save your changes.

   

📌 Related Guides

• Team Settings: A Complete Guide for Workspace Admins to learn about other workspace-wide admin settings, recording and privacy controls, AI settings, integrations, and more.

• Learn about the Fireflies Notepad – Understand how to organize your meeting notes and easily access key moments.

• How to Download Transcripts, Summaries, and Meeting Recordings - Download meeting content for offline access or sharing.

• How to Share Meeting Recaps with Teammates, Participants, Specific People, User Groups, and Non-Fireflies Users – Learn how to securely share meeting recaps.