How to set Fireflies to join only meetings you want
Last updated: September 10, 2026
This guide walks you through configuring Fireflies to join only the specific meetings you want — saving you time and keeping your recordings relevant.
This guide shows you how to keep Fireflies from automatically joining meetings and invite it only when you want it to join.
1. Configure Join Settings — A global setting that applies to all your meetings automatically.
2. Recording Rules — Override your join settings for specific meetings based on keywords, email addresses, or domains.
📌 Meeting Rules always override Join Settings. Use Join Settings as your default, and Meeting Rules for exceptions.
Related: Learn about Fireflies auto-join settings
1. Configure Join Settings
Join settings ensure Fireflies joins only the meetings you want. This setting applies globally to all your meetings.
A. Enable auto-join for specific meetings
Enable auto-join calendar meetings for specific meetings by selecting your preferred option.
1. From the Fireflies Home page, click Settings on the right side of the page.
2. In the Meeting Settings window, use the Auto-join calendar meetings toggle to turn automatic meeting joining on or off.
3. Under Auto-join calendar meetings, click the dropdown and select when you want Fireflies to automatically join your meetings.
Option | What it means |
All meetings with web-conf link | Fireflies joins all calendar meetings that have a web conferencing link. |
Only meetings that I own | Fireflies joins meetings where you're the host. |
Only meetings with teammates | Fireflies joins meetings with your teammates. |
Only when I invite | Fireflies joins only when you manually invite it to the meeting. |
💡Alternatively
You can configure your auto-record settings from Settings.
Go to Settings.
Click Recording & Privacy (Personal tab).
Under Auto-record meetings, choose when Fireflies should join and record meetings.
B. Manually invite Fireflies to meetings
If you don't want Fireflies to automatically join your meetings, set Auto-join calendar meetings to Only when I invite fred@fireflies.ai.
Then, when you want Fireflies to join a specific meeting:
Open the meeting in your calendar.
Add fred@fireflies.ai as a participant.
Send or update the meeting invitation.
Fireflies will join the meeting after it has been invited.
👉🏻 For more details, see How to add Fireflies to a calendar as a participant.
C. Add to live meetings
If you want to invite Fireflies to a live or ad-hoc meeting, you can do it with the Add to live meeting feature.
Related: How to add Fireflies to an ongoing meeting
D. Set Fireflies to join specific upcoming meetings
The Upcoming Meetings tab on the Fireflies homepage shows your calendar meetings for the next week. Simply toggle on the individual meetings you want Fireflies to join and record.
Related: Fireflies Upcoming Meetings module.
2. Recording Rules
Recording Rules override your join settings. These rules tell Fireflies to join or skip specific meetings regardless of your general join settings.
A. Set Recording Rules
Recording Rules define conditions under which Fireflies will automatically record your meetings, even overriding general auto-join settings. You can configure Recording rules based on the following criteria:
Meeting titles: Fred will join meetings if the meeting title contains specific keywords or phrases. For example, adding "project update" or "team sync" to your Recording rules will ensure that Fireflies joins any meeting with these phrases in the title.
Email addresses or domains: Fireflies will also join meetings if participants' email addresses or domains match those specified in the Recording Rules. For example, you can add specific email addresses like "manager@company.com" or domains like "@client.com" to apply broadly to all meetings involving contacts from a specific organization.
How to access Recording Rules:
1. Go to the Fireflies web app and click the Settings from left side menu.
2. Navigate to Recording & Privacy and scroll down to the Recording Rules section.
3. Click + Record Rules.
4. Enter the Title keywords and Email id or domains in their respective fields and click Save.
B. Set Restriction Rules
Restriction Rules specify conditions under which Fireflies will not record your meetings. You can configure Bar Rules to skip meetings based on the following criteria:
Meeting titles: Fireflies will not record meetings if the title contains specific keywords or phrases. For example, if you input "personal" or "confidential" as keywords, any meeting with these words in the title will be excluded from recording.
Email addresses or domains: Fireflies will also skip meetings if participants' email addresses or domains match those specified in the Restriction Rules. For instance, you can add specific email addresses like "executive@company.com" or domains like "@partner.com" to ensure Fireflies does not record meetings involving these contacts.
How to access Restriction Rules:
1. Go to the Fireflies web app and click the Settings from left side menu.
2. Navigate to Recording & Privacy and scroll down to the Recording Rules > Restriction Rules section.
3. Click + Restriction Rules.
4. Enter the Title keywords and Email id or domains in their respective fields and click Save.
🛠 Manage Recording Rules
You can edit or update your Recording Rules and Restriction Rules at any time.
1. Navigate to Settings → Recording & Privacy and scroll down to Recording Rules.
2. Click the Edit button next to the rule you want to update and make your changes.
With Recording Rules and Restriction Rules, you have full control over which meetings Fireflies records — ensuring only the right meetings are captured, every time.