How to add Fireflies to an ongoing meeting

Forgot to add Fireflies before the meeting started? No problem.

With Add to live meeting, you can bring Fireflies into a meeting that’s already in progress and continue capturing notes, transcripts, and a summary.

Let's get started 🚀

🔑 Prerequisites

Before adding Fireflies to a live meeting, make sure:

• You’re signed in to your Fireflies.ai account

• You have access to the meeting link you want Fireflies to join

• The meeting is hosted on a supported video conferencing platform (for example, Zoom, Google Meet, or Microsoft Teams)

🚀 Add Fireflies to a Live Meeting

Follow these steps to add Fireflies to a meeting that’s already in progress.

Step 1: Log in to your Fireflies account and click the Capture button at the top right (or open the dropdown next to it).

Step 2: From the dropdown menu, select Add to live meeting.

Step 3: In the Add to live meeting window, fill in the meeting details:

Step 4: Click on the Start Capturing button and wait 2–3 minutes while Fireflies.ai Notetaker joins the meeting.

Step 5: Fireflies ask to join or be admitted to the meeting. If permission is granted, Fireflies.ai Notetaker appears in the participant list and begins taking notes on your behalf.

This guide uses Google Meet for demonstration purposes. Permission steps may vary slightly depending on the meeting platform and its settings

Heads up: Some Users May See a Warning in Google Meet

You may see Fireflies Notetaker labeled as a “potential risk” when it appears in the waiting room.
This is part of a Google Meet security update and does not indicate any risk.
If you don’t see the “Admit” button, click the three dots (⋮) next to Fireflies Notetaker and select “Admit entry.”

👀 What Happens After Fireflies Joins?

Once Fireflies joins the meeting:

• Fireflies.ai Notetaker appears in the meeting’s participant list

• It records the conversation, transcribes it, and generates a meeting summary

• The Fireflies.ai Notetaker posts a message in the meeting chat with:

  • A link to Fireflies’ privacy policy

  • A link to open the real-time panel, where you can view the live transcript, summary, and AskFred during the meeting

• After the meeting ends, your notes, transcript, and recording are saved to your Fireflies account

❓Frequently Asked Questions

1. Can I add Fireflies after a meeting has already started?
   Yes. You can add Fireflies to a meeting at any time using Add to live meeting.

2. What if Fireflies doesn’t join the meeting?
   Verify that the meeting link is correct and that all required permissions have been approved for the meeting.

3. Which meeting platforms are supported?
   Add to live meeting works with meeting links from Zoom, Google Meet, Microsoft Teams, and other popular video conferencing platforms.

4. Will meeting participants know Fireflies is present?
   Yes. Fireflies.ai Notetaker appears in the participant list and posts a message in the meeting chat with relevant links.

5. Where can I find my notes after the meeting?
   Your notes, transcript, and summary are saved to your Fireflies Notebbok once the meeting ends.

6. Do I need to be the meeting host to add Fireflies?
   No, you don’t need to be the host. However, permission requirements depend on the meeting platform:

• If you are the host, you can admit Fireflies directly (where applicable).

• If you are not the host, the meeting host may need to admit Fireflies.

• On Google Meet, the host must admit Fireflies before it can join.

• On other platforms, Fireflies may require participants or the host to allow recording or opt in, depending on the platform’s.

📌Related: Learn more about recording permissions and compliance →

🔁 Recap

Here’s what you can do with Add to live meeting:

• Add Fireflies to a meeting that’s already in progress

• Fireflies joins, captures the conversation, and takes notes automatically

• Get transcripts, summaries, and real-time insights — all saved to your Fireflies account