How to Integrate Wealthbox with Fireflies
Last updated: August 26, 2026
The Wealthbox + Fireflies integration automatically adds meeting notes and action items to the relevant contacts and opportunities in Wealthbox, helping you keep client information organized and up to date without manual effort.
Perfect for financial advisors and client-facing teams who want to stay focused on relationships, not data entry.
Let’s get started 🚀
🔍 What does the Wealthbox Integration do?
The integration connects Fireflies to your Wealthbox workspace so meeting insights flow directly into your CRM.
It helps you:
🔄 Automatically record meeting data under the right contacts and companies.
📝 Convert action items into tasks in Wealthbox.
⚙ Keep client details accurate and always up to date.
🔑 Prerequisites
Before connecting Wealthbox with Fireflies, make sure you have the following:
Active Wealthbox account → You’ll need a Wealthbox CRM account with permission to connect third-party apps.
Fireflies account → Log in to your Fireflies workspace, where you’ll set up the integration.
Access to the Integrations page → This is where you’ll link your Wealthbox account and configure preferences.
Once everything is ready, you can connect both platforms in just a few clicks.
🔗 Connect Fireflies with Wealthbox
Step 1: Log in to your Fireflies account, navigate to the Integrations page, and search for Wealthbox. Click on it to get started.
Step 2: Click Connect. You'll be redirected to Wealthbox, where you'll be asked to authorize the connection. Click Authorize, and within seconds, Fireflies will securely connect to your Wealthbox workspace.
Step 3: Once approved, you’ll be redirected back to Fireflies to configure your integration setup.
⚙ Setting Up Your Configuration
Step 1: Manage Your Contacts
Choose how Fireflies should handle contacts and meeting notes in Wealthbox.
Create New Contacts from Meeting Participants:
Turn this on to have Fireflies automatically create new contacts in Wealthbox for meeting participants who aren't already in your account.Send Notes to Contacts:
Turn this on to have Fireflies automatically send meeting notes to existing contacts in Wealthbox.
Once you've selected your preferences, click Continue to move to the next step.
Step 2: Map Notes to Opportunities
Meeting notes can also be added to related opportunities in Wealthbox, helping you keep client conversations connected to ongoing deals or projects.
Send Notes to Opportunities: Turn this on to have Fireflies automatically send meeting notes to all opportunities linked to the relevant contacts in Wealthbox.
Click Continue to move to the next step.
Step 3: Create Tasks from Action Items
Keep your meeting follow-ups organized by automatically turning action items into Wealthbox tasks. Here's how it works:
👤 One external participant → Fireflies creates a task and links it directly to that contact in Wealthbox.
👥 Multiple external participants → Fireflies creates a general task instead, since it can't determine which specific contact the task belongs to.
This helps ensure important follow-ups are captured and tracked automatically in Wealthbox.
Click Continue to proceed.
Step 4: Verify Your Wealthbox Setup
Before going live, it's a good idea to make sure everything is connected correctly. Fireflies provides a quick way to test the integration.
Click Create sample note for a sample contact in Wealthbox to send a sample note to Wealthbox.
Check your Wealthbox account to confirm the sample note was created successfully.
Once verified, click Continue to proceed.
These tests don’t affect your real contacts or meetings - they’re just to confirm the setup is working properly.
🧩Additional Options - Integration Rules
By default, Fireflies adds meeting notes and action items to Wealthbox for every meeting. While this ensures everything is captured, it can sometimes fill up your contacts or opportunities with unnecessary details. Integration Rules let you filter which meetings create tasks or notes, so only the important ones are added to Wealthbox.
Integration Rules are available on Business or higher plans.
💡 Learn more about our different pricing plans and how to get started.
🗂 All Meetings
Automatically add notes from every meeting — client calls, team syncs, or check-ins — with no filters applied.
📝 Meeting Title
Only create tasks in Wealthbox if the meeting title matches the rules you set (Contains, Starts with, Equals, Doesn’t Contain). Example: Only create tasks for meetings titled “Client Review” or “Interview.”
Add multiple keywords separated by commas (e.g., Interview, Client Review, Demo).
👤 Meeting Host
Filter tasks based on the meeting’s host.
Equals → Only create tasks for meetings hosted by john@example.com.
Not Equal → Create tasks for all meetings except those hosted by John.
👥 Meeting Participants
Filter tasks based on who attended.
Contains → Only create tasks if sara@example.com attended.
Doesn’t Contain → Exclude meetings that included alex@example.com.
🎦 Meeting Type
Filter by meeting type.
Example: Equals External → Only external meetings will create tasks in Wealthbox.
🔀 Apply Multiple Filters
Combine filters for more precise task creation.
Example: Title contains “Interview” AND host is john@example.com.
Rules can use AND (all conditions must match) or OR (any condition matches).
You can view all the filters currently applied to your configuration. In this example, tasks will only be created in Wealthbox for meetings that match all of these criteria:
✅ Example applied: Title contains Interview, host = John, participant = Mary, type = External.
💾 Save Your Configuration
Click Save to activate the integration — a flash message will confirm that your configuration has been successfully added.
You can set up multiple configurations — for example, one for internal meetings and another for client calls.
👥 Team Integration Settings
Workspace admins can control how the Wealthbox integration is used across their team. The available options depend on your plan and workspace role.
Click the vertical ellipsis (⋮) next to your Wealthbox and select Team Permissions from the dropdown list.
Business and Enterprise
If you are a Workspace Admin on a Business or Enterprise plan, you can manage granular Integration Permissions for the integration, including who can access and connect it.
📖 See Integration Permissions: Control Who Can Access and Connect Integrations for detailed instructions on managing integration permissions.
Free and Pro
Free and Pro users do not have access to the full Integration Permissions dashboard. Instead, Team Permissions opens a modal with the available workspace-level settings.
Apply to entire workspace → Toggle this ON to apply the Wealthbox integration across your Fireflies workspace. All team meetings accessible by the team admin will have notes sent to Wealthbox, keeping everything centralized.
📌Meetings that are set to private in a teammate’s Privacy Settings won’t be pushed to Wealthbox unless you’re a Super Admin who can access meetings regardless of privacy settings.
Restrict non-admin usage → Toggle this ON to prevent non-admin members from creating their own Wealthbox configurations. This helps maintain consistent data practices and avoids accidental CRM clutter.
After adjusting the toggles to fit your team’s workflow, click Save to apply the changes.
Note: Business and Enterprise Workspace Admins have access to granular integration permissions, while Free and Pro workspaces have more limited workspace-level controls.
🛠 Manage Configuration
Over time, you may need to update your Wealthbox integration — whether it’s to rename a configuration, change where tasks/notes are added, or remove configurations you no longer use. Fireflies makes this easy with a few quick options:
✏ Edit Configuration Name → Give each Wealthbox configuration a clear, descriptive name so it’s easy to identify (especially useful if you’ve connected multiple teams or opportunities). Just click the configuration name (e.g., Default Configuration), type the new name (e.g., Sales Team Tasks), and click outside the field to save.
Clear names help when managing multiple Wealthbox configurations or teams.
⚙ Edit Configuration Settings → Need to update your Wealthbox settings? Click the vertical ellipsis (⋮) next to a configuration, select Edit, update the configuration options, and click Update to save.
🔘 Enable or Disable a Configuration → Use the toggle switch next to a configuration to quickly control it. Toggle ON to automatically create tasks or send meeting notes to Wealthbox; toggle OFF to pause without deleting.
This is useful if you’ve connected multiple Wealthbox configurations (e.g., Client Tasks and Internal Meetings) and only want one active at a time. Fireflies remembers your settings when you turn configurations back on.
🗑 Delete Configuration → If a configuration is no longer needed (for example, a project ends or your team no longer needs to track specific tasks in Wealthbox), you can safely delete it. Click the vertical ellipsis (⋮) next to the configuration, select Delete, and confirm.
Deleting a configuration means Fireflies will no longer create tasks or send meeting notes to Wealthbox, so make sure it’s no longer required before removing it.
📤 How Meeting Data Appears in Wealthbox
Once integrated, Fireflies automatically sends meeting notes and action items to Wealthbox. Meeting notes can be added to the relevant contacts and opportunities, while action items are created as tasks, helping you keep client conversations and follow-ups organized in one place.
⏪ Push Past Meetings to Wealthbox
Sometimes, the meetings you want in Wealthbox happened before you connected the integration. Whether you enabled the integration later or want to add older meeting notes to Wealthbox, Push Past Meetings lets you choose a date range and meeting type, then send those meetings in just a few clicks.
Note: Make sure you've connected Wealthbox and created at least one push configuration before using Push Past Meetings. If you haven't, complete the Setting Up Your Configuration section above first.
Follow the steps below to push past meetings to Wealthbox.
From the Wealthbox integration page, click Push past meetings.
A dialog box will appear. Choose the following:
Date range → Select the meetings you want to send by choosing Last 7, 14, 30, 60, or 90 days, or specify a custom date range.
Meetings to push → Choose whether to push Meetings I attended, Meetings I organized or joined, or All my meetings.
Click Push. Fireflies will send the matching meeting notes to Wealthbox using your existing configuration settings.
Meetings recorded after you connect Wealthbox are sent automatically. Push Past Meetings is only needed for meetings that happened before the integration was connected.
✅ Manually send meeting notes to Wealthbox
Prefer sending only certain meetings to Wealthbox? Fireflies also allows you to manually send meeting notes directly from the Notepad.
This is helpful when you want to review or edit notes first and then send only the relevant conversations to Wealthbox contacts—without setting up automation rules or configuration.
✅ Send AI Skill Outputs to Wealthbox
Want to send more than just meeting notes to Wealthbox? Fireflies also lets you send AI Skill outputs directly to your connected Wealthbox account.
This is helpful when you want AI-generated insights—such as customer insights, follow-up emails, call analyses, project updates, or action item reports—automatically added to the relevant contacts and opportunities in Wealthbox.
👉 Learn how: Send AI Skill Outputs to Any Integrated Tool.
❌ Disconnect Integration
If you no longer need Fireflies connected to Wealthbox - for example, when switching projects or moving away from tracking specific tasks, you can disconnect it anytime with a single click.
Click the Disconnect button to remove the Wealthbox integration. This immediately ends the connection, and Fireflies will no longer create tasks or send meeting notes to Wealthbox.
Once disconnected, Fireflies will stop creating tasks and sending notes to Wealthbox. You can always reconnect later if needed.
🛠 Troubleshooting
Issue | What to Do |
Meeting data not appearing in Wealthbox | Ensure the Wealthbox integration is active and reconnect it if needed. |
New contacts are not being created | Verify that Create New Contacts from Meeting Participants is enabled. |
Tasks are not being created | Ensure Create Tasks from Action Items is enabled and the meeting contains action items. |
Notes are not linking to the right opportunities | Verify that Send Notes to Opportunities is enabled in your configuration. |
Still stuck? Contact support via this link for more help.
❓ Frequently Asked Questions
Q1. Can Fireflies create new contacts in Wealthbox?
Yes. If Create New Contacts from Meeting Participants is enabled, Fireflies will automatically create contacts for meeting participants who aren't already in your Wealthbox account.
Q2. How do meeting notes get added to contacts and opportunities?
Enable Send Notes to Contacts and Send Notes to Opportunities during setup. Fireflies will then automatically add meeting notes to the relevant records in Wealthbox.
Q3. Where can I find meeting notes and tasks in Wealthbox?
Meeting notes are added to the relevant contacts and opportunities, while action items are created as tasks in Wealthbox.
Q4. Why am I seeing tasks created by fred@fireflies.ai or sample@fireflies.ai?
These are sample records created when testing the integration. They help verify that the connection between Fireflies and Wealthbox is working correctly.
for others.
🔄 Recap
The Fireflies + Wealthbox integration helps keep your CRM up to date by automatically adding meeting notes and action items to the right records in Wealthbox.
Meeting notes can be added to relevant contacts and opportunities.
Action items can be automatically created as tasks in Wealthbox.
Use integration rules and team options to control how meeting data is added.
Manage, update, or disconnect the integration anytime from the Integrations page.
With everything connected, you can spend less time updating your CRM and more time focusing on client relationships.
📚 Related Guides
Want to explore more? These guides will help you get the most out of Fireflies and Wealthbox:
Learn About Fireflies + CRM Integrations → Discover how Fireflies connects with CRMs like Copper, Zoho, Close.io, and more.
AI Meeting Summaries Guide → Understand how Fireflies captures, summarizes, and organizes meeting takeaways.