How to Integrate Breezy HR with Fireflies
Last updated: October 22, 2026
Integrate Breezy HR with Fireflies to bring interview insights into your hiring workflow and give your team easier access to candidate conversations.
Let’s get started 🚀
🔍 What Does the Breezy HR Integration Do?
With Breezy HR + Fireflies, you can:
Share interview insights - Send meeting transcripts, notes, and interview feedback to candidate records.
Connect meetings to candidates - Link meeting data to existing candidate profiles.
Simplify hiring workflows - Keep interview information organized in your applicant tracking system.
🔑 Prerequisites
Before setting up the Breezy HR integration, make sure you have:
A Fireflies account with access to integrations.
A Breezy HR account with the credentials needed to authorize the connection.
🔗 Connect Fireflies to Breezy HR
Step 1: Log in to your Fireflies account. Navigate to the Integrations page, and search for Breezy HR. Click on it to get started.
Step 2: Click Connect.
Step 3: Enter your Breezy HR account credentials:
Email: Enter the email address associated with your Breezy HR account.
Password: Enter your Breezy HR account password.
Step 4: Click Authorize to complete the connection.
Once authorized, you'll be redirected back to Fireflies to configure your Breezy HR integration.
⚙ Setting Up Your Configuration
Step 1: Under Participant Management, configure the following options:
Create New Candidates from Meeting Participants — Enabled by default. Fireflies automatically creates Breezy HR candidate records for meeting participants who aren't already in your system. Disable this option if you don't want new candidate records created.
Map Notes Only to Existing Candidates — Enable this option to send meeting data only to participants who already exist as candidates in Breezy HR. Leave it disabled to allow meeting data to be sent for participants who aren't existing candidates.
Step 2: Test Connection
Before finishing the setup, test whether the integration is working correctly.
Click Create sample meeting to send a test meeting note to Breezy HR.
Open Breezy HR and check the relevant candidate's activity timeline to confirm the note appears.
Once verified, click Continue to proceed with the setup.
🧩 Additional Options – Integration Rules
By default, Fireflies sends meeting notes to Breezy HR for every meeting. If you only want certain meetings added to people in Breezy HR, Integration Rules let you control which meetings are sent.
Integration Rules are available on Business or higher plans.
💡 Learn more about our different pricing plans and how to get started.
🗂 All Meetings
Automatically send meeting notes from every meeting to Breezy HR without applying any filters.
📝 Meeting Title
Only send meeting notes when the meeting title matches the rules you define (Contains, Starts with, Equals, Doesn't Contain).
Example: Add only meetings titled Interview, Candidate Screening, or Hiring Manager Review.
Separate multiple keywords with commas (for example: Interview, Candidate Screening, Hiring Manager Review).
👤 Meeting Host
Choose which meetings are shared based on who hosted the meeting.
Equals → Only send meeting notes for meetings hosted by john@example.com.
Not Equal → Send meeting notes for all meetings except those hosted by john@example.com.
👥 Meeting Participants
Choose which meetings are shared based on who attended.
Contains → Only send meeting notes when sara@example.com attended.
Doesn't Contain → Exclude meetings that included alex@example.com.
🎥 Meeting Type
Filter meetings by type.
Example: Equals → External → Only external interviews are added to Breezy HR.
⏱ Meeting Duration
Filter notes based on how long the meeting lasted.
Longer than → Only send meeting notes for meetings longer than the duration you specify.
Shorter than → Only send meeting notes for meetings shorter than the duration you specify.
Example: Set Longer than → 30 minutes to send only meeting notes from meetings that lasted more than 30 minutes.
🔀 Apply Multiple Filters
Combine filters for more precise note saving.
Example: Title contains “Interview” AND host is john@example.com.
Rules can use AND (all conditions must match) or OR (any condition matches).
You can view all the filters currently applied to your configuration. In this example, meeting notes will only be sent to Breezy HR that match all of the selected conditions.
✅ Example applied: Title contains "Client Review", host = "John", participant = "Mary", type = "External", and meeting duration is longer than 30 minutes.
💾 Save Your Configuration
Click Save to activate the integration - a flash message will confirm that your configuration has been successfully added.
You can set up multiple configurations - for example, one for internal meetings and another for client calls.
👥 Team Integration Settings
Workspace admins can control how the Breezy HR integration is used across their team. The available options depend on your plan and workspace role.
Click the vertical ellipsis (⋮) next to your Breezy HR and select Team Permissions from the dropdown list.
Business and Enterprise
If you are a Workspace Admin on a Business or Enterprise plan, you can manage granular Integration Permissions for the integration, including who can access and connect it.
📖 See Integration Permissions: Control Who Can Access and Connect Integrations for detailed instructions on managing integration permissions.
Free and Pro
Free and Pro users do not have access to the full Integration Permissions dashboard. Instead, Team Permissions opens a modal with the available workspace-level settings.
Apply to entire workspace → Toggle this ON to apply the Breezy HR integration across your Fireflies workspace. All team meetings accessible by the team admin will have notes sent to Breezy HR, keeping everything centralized.
📌Meetings that are set to private in a teammate’s Privacy Settings won’t be pushed to Breezy HR unless you’re a Super Admin who can access meetings regardless of privacy settings.
Restrict non-admin usage → Toggle this ON to prevent non-admin members from creating their own Breezy HR configurations. This helps maintain consistent data practices and avoids accidental ATS clutter.
After adjusting the toggles to fit your team’s workflow, click Save to apply the changes.
Note: Business and Enterprise Workspace Admins have access to granular integration permissions, while Free and Pro workspaces have more limited workspace-level controls.
🛠 Manage Configuration
Over time, you may need to update your Breezy HR integration - for example, to rename a configuration, update your integration rules, or remove a configuration you no longer use. Fireflies provides a few simple options to manage this.
✏ Edit Configuration Name → Give each Breezy HR configuration a clear, descriptive name so it's easy to recognize. Click the configuration name (for example, Default Configuration), type a new name (such as Candidate Interview Notes), and click outside the field to save.
⚙ Edit Configuration Settings → Need to update your Breezy HR settings or integration rules? Click the vertical ellipsis (⋮) next to a configuration, select Edit, update the settings, and click Update to save your changes.
🔘 Enable or Disable a Configuration → Use the toggle next to a configuration to control it quickly. Toggle ON to send meeting notes to Breezy HR; toggle OFF to pause the integration without deleting it.
This is helpful if you have multiple configurations and only want one active at a time.
🗑 Delete Configuration → If a configuration is no longer needed (for example, you no longer want notes added to Breezy HR), you can delete it. Click the vertical ellipsis (⋮) next to the configuration, select Delete, and confirm.
Deleting a configuration stops Fireflies from sending meeting notes to Breezy HR, so make sure it’s no longer needed before removing it.
📤 How Notes Appear in Breezy HR
Once the integration is set up, Fireflies adds meeting notes to the matching candidate's record in Breezy HR.
Open the candidate's profile in Breezy HR.
Select the Discussion tab to view the meeting notes added by Fireflies.
The meeting entry includes details such as the meeting title, date, participants, summary and action items, along with a link to view the meeting in Fireflies.
This helps your hiring team review interview conversations and meeting insights directly from the candidate's record.
⏪ Push Past Meetings to Breezy HR
Sometimes, the meetings you want in Breezy HR happened before you connected the integration. Whether you enabled the integration later or want to add older meeting notes to Breezy HR, Push Past Meetings lets you choose a date range and meeting type, then send those meetings in just a few clicks.
Note: Make sure you've connected Breezy HR and created at least one push configuration before using Push Past Meetings. If you haven't, complete the Setting Up Your Configuration section above first.
Follow the steps below to push past meetings to Breezy HR.
From the Breezy HR integration page, click Push past meetings.
A dialog box will appear. Choose the following:
Date range → Select the meetings you want to send by choosing Last 7, 14, 30, 60, or 90 days, or specify a custom date range.
Meetings to push → Choose whether to push Meetings I Joined, Meetings I organized or joined, or All meetings I have access to.
Re-push already synced meetings → Keep this checked if you want to resend meetings that were previously pushed to Webhooks. This may create duplicates. Uncheck it to send only meetings that haven't been pushed before.
Click Push to review the number of meetings selected for pushing based on your selected date range and meeting criteria.
Click Push [number] meetings to confirm and send the selected meetings to Breezy HR.
Meetings recorded after you connect Breezy HR are sent automatically. Push Past Meetings is only needed for meetings that happened before the integration was connected.
❌ Disconnect Integration
If you no longer need Fireflies connected to Breezy HR - for example, when your hiring workflow changes or you no longer want notes added to candidates, you can disconnect it anytime with a single click.
Click Disconnect to remove the Breezy HR integration. Fireflies will stop adding meeting notes to candidate profiles in Breezy HR.
Once disconnected, Fireflies will stop adding meeting notes to Breezy HR candidate profiles. You can always reconnect later if needed.
🔧 Troubleshooting
Issue | What to Check / Do |
|---|---|
Unable to authorize the integration | Verify that the email address and password entered are correct for your Breezy HR account. |
Meeting notes aren't appearing in Breezy HR | Check that the integration is connected and the meeting participant matches a candidate record. |
New candidate records aren't created | Make sure Create New Candidates from Meeting Participants is enabled. |
Past meetings aren't appearing | Review the selected date range and meeting criteria in Push past meetings. |
Duplicate meeting entries appear | Check whether Re-push already synced meetings was enabled when pushing past meetings. |
Still stuck? Contact support via this link for more help.
❓ Frequently Asked Questions
1. Can I sync past meetings to Breezy HR?
Yes. Use Push past meetings to send eligible meetings from a selected date range to Breezy HR.
2. Can I prevent duplicate entries when pushing past meetings?
Yes. Leave Re-push already synced meetings disabled to avoid resending meetings that have already been pushed.
3. Can I choose which meeting participants become candidates?
Yes. Use Create New Candidates from Meeting Participants to control whether Fireflies creates candidate records for new participants.
4. Can I limit meeting notes to existing candidates?
Yes. Enable Map Notes Only to Existing Candidates to restrict meeting notes to existing candidate records.
🔄 Recap
The Fireflies–Breezy HR integration helps streamline your hiring workflow by bringing meeting insights into candidate records. Here’s what you covered:
Connect Breezy HR using your account credentials.
Configure how meeting notes are mapped to candidates.
Test the connection before completing setup.
Push past meetings to Breezy HR when needed.
Use rules to decide which meetings get pushed.
📚 Related Guides
Want to explore more integrations with Fireflies?
Integration Rules Engine → Understand how to control which meetings sync across integrations
AI Meeting Summaries Guide → Understand how Fireflies captures, summarizes, and organizes meeting takeaways.