Why is Fred from Fireflies joining (or missing) meetings? Fix with these auto-join settings

Last updated: April 14, 2026

Why is Fireflies joining or skipping my meetings?
Fireflies joins or skips meetings based on your join settings and recording rules. To ensure it only joins the meetings you want, you can adjust these settings. This guide shows how to configure them.

👉 Just want to invite Fireflies manually? Follow this Guide📄 How to invite Fireflies to meetings

1. Configure Join Settings

1. On the Fireflies homepage, click the Upcoming button on the right side to open the collapsible side panel.

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2. Click Calendar meeting settings under Fireflies Notetaker.

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3. By default, Fireflies is set to join all meetings with a web-conf link. Click the dropdown and select your preferred option:

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Option

What it means

All meetings with web-conf link

Fireflies joins all calendar events that have a web conference link

Only meetings that I own

Fireflies will only join those meetings where you are the host.

Only meetings with teammates

Fireflies joins only the meetings with your teammates

Only when I invite fred@fireflies.ai

Fireflies joins only when manually invited

💡Alternatively

You can configure your auto-record settings from Settings.

  1. Go to Settings.

  2. Click Recording & Privacy (Personal tab).

  3. Under Auto-record meetings, choose when Fireflies should join and record meetings.

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TL;DR:

Think about how you want Fireflies to join:

  • Choose All meetings with web-conf link to record everything automatically

  • Choose Only meetings that I own for meetings you schedule

  • Choose Only meetings with teammates to limit to internal discussions

  • Choose Only when I invite for full manual control

🔕 Want to completely turn off auto-join?

Check this guide: 📄 How to disable Fireflies auto-join
It walks you through how to either toggle auto-join OFF or switch to manual invite mode only.

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2. Using Recording Rules to further customize

Recording Rules help you control when Fireflies joins or skips a meeting based on keywords, email addresses, or domains.

Need help setting these meeting rules? Go through below guide to customise your preferences 📄 How to set Recording rules.

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🛠 Troubleshooting

Fireflies still not joining? See this guide:📄 Why Fred did not join your meeting: Troubleshooting guide

By following these steps, you'll have total control over which meetings Fireflies joins, ensuring it doesn't join any confidential meetings you'd prefer it not to. This guide gives an overview of the Fireflies auto-join calendar meeting settings. 

Want to control the meeting notes visibility and ensure privacy? Follow these guides:

📄 How to control who gets meeting recaps (Email Settings) and who can view them (Privacy Settings)

📄 Learn about Private Channels

📄 Learn about Private Storage