How to Integrate Microsoft Teams with Fireflies

If you use Microsoft Teams for team collaboration, this integration automatically sends your Fireflies meeting insights to your Microsoft Teams channels, keeping everyone informed without manually sharing meeting notes.

It's perfect for teams that want to keep meeting conversations and follow-ups where they already collaborate

Let’s get started 🚀

🔍 What Does the Microsoft Teams Integration Do?

This integration automatically sends Fireflies meeting notes and insights to Microsoft Teams channels. Here's what you can do with it:

• Automatically send meeting summaries, notes, transcripts, and recordings to Microsoft Teams channels.

• Share meeting updates with the right team or project channel.

• Use Integration Rules to choose which meetings are posted.

• Create multiple configurations for different teams or channels.

• Manage workspace-wide settings for consistent team collaboration.

🔑 Prerequisites

Before connecting Fireflies with Microsoft Teams, make sure the following are ready:

• Microsoft Teams account → You'll need access to the Microsoft Teams workspace where you want Fireflies to post meeting notes.

• Fireflies account → Log in to your Fireflies workspace to set up the integration.

• Permission to install apps in Microsoft Teams → You'll need permission to add the Fireflies app and authorize the integration.

• A Microsoft Teams team and channel → Meeting notes will be posted to the team and channel you select during setup.

🔗 Connect Microsoft Teams to Fireflies

Step 1: Log in to your Fireflies account, click on the Integrations tab, and search for Microsoft Teams. Click on it to get started.

Step 2: Click Connect. You'll be redirected to the Microsoft sign-in page. Complete the Microsoft authentication process, and you'll be taken to the Microsoft authorization screen.

Step 3: Review the requested permissions, then click Accept to authorize Fireflies to access your Microsoft Teams workspace and send meeting notes to your selected channels.

Step 4: Once approved, you’ll be redirected back to Fireflies to configure your integration setup.

⚙ Setting Up Your Configuration

Step 1: Select a Team and Channel

Choose where you want Fireflies to post meeting notes in Microsoft Teams. This helps ensure the right team receives meeting updates automatically after each meeting.

• Team – Select the Microsoft Teams team where meeting notes should be shared.

• Channel – Choose the channel within the selected team where Fireflies will post meeting summaries, notes, transcripts, and recordings.

Once you've selected your team and channel, click Continue.

📌 Next, you'll need to install the Fireflies AI app in your Microsoft Teams workspace. This allows Fireflies to post meeting notes to the team and channel you selected.

Make sure the selected channel is set to Public or Shared.

Step 2: Install the Fireflies AI App in Microsoft Teams

To allow Fireflies to send meeting notes to your selected Microsoft Teams channel, you must first install the Fireflies AI app in your Microsoft Teams workspace.

1. Open Microsoft Teams.

2. From the left navigation menu, click Apps.

3. Search for Fireflies AI and select it from the search results.

4. Click Add and complete the installation.

5. Select the Microsoft Teams team or channel where you want to install the Fireflies AI app, then click Go.

6. A confirmation message will appear explaining that the Fireflies AI bot is used for notifications only. Click OK to complete the installation.

📌 Important: The Fireflies AI bot is used only to send meeting notes and notifications to your Microsoft Teams channel. It doesn't support chat conversations or @mentions.

Step 3: Create a Sample Note

Before you start using the integration, verify that Fireflies can successfully send meeting notes to your selected Microsoft Teams channel.

• Click Create a sample note to send a sample meeting note to the selected Microsoft Teams channel.

• Open Microsoft Teams and confirm that the sample note appears in the correct channel.

Once you've verified the sample note, click Continue to complete the setup.

🧩 Additional Options – Integration Rules

By default, Fireflies sends meeting notes to your selected Microsoft Teams channel after every meeting. If you only want certain meetings shared, Integration Rules let you control exactly which meeting notes are posted.

OneNote, so only the important ones are captured.

🗂 All Meetings

Automatically send meeting notes from every meeting to your Microsoft Teams channel without applying any filters.

📝 Meeting Title

Only send meeting notes when the meeting title matches the rules you define (Contains, Starts with, Equals, Doesn't Contain).

Example: Share only meetings titled Client Review, Interview, or Demo.

👤 Meeting Host

Choose which meetings are shared based on who hosted the meeting.

• Equals → Only send meeting notes for meetings hosted by john@example.com.

• Not Equal → Send meeting notes for all meetings except those hosted by john@example.com.

👥 Meeting Participants

Choose which meetings are shared based on who attended.

• Contains → Only send meeting notes when sara@example.com attended.

• Doesn't Contain → Exclude meetings that included alex@example.com.

🎥 Meeting Type

Filter meetings by type.

Example: Equals → External to send only external meeting notes to Microsoft Teams.

⏱ Meeting Duration

Filter meetings based on their length.

Choose whether to include meetings that are:

• Longer than → Only send meeting notes for meetings longer than the duration you specify.

• Shorter than → Only send meeting notes for meetings shorter than the duration you specify.

Example: Set Longer than → 30 minutes to send only meeting notes from meetings that lasted more than 30 minutes.

🔀 Apply Multiple Filters

Combine filters for more precise note saving.

Example: Title contains “Interview” AND host is john@example.com.

Rules can use AND (all conditions must match) or OR (any condition matches).

You can view all the filters currently applied to your configuration. In this example, meeting notes will only be sent to Microsoft Teams for meetings that match all of the selected conditions.

✅ Example applied: Title contains "Client Review", host = "John", participant = "Mary", type = "External", and meeting duration is longer than 30 minutes.

💾 Save Your Configuration

Click Save to activate the integration - a flash message will confirm that your configuration has been successfully added.

👥 Team Options

If you want meeting notes to be posted consistently across your organization, Team Options lets workspace admins control how the Microsoft Teams integration is used.

1. Click the vertical ellipsis (⋮) next to your Microsoft Teams integration and select Team Options.

2. A modal window will appear with these options:

• Apply to entire workspace → Toggle this ON to apply the integration across your Fireflies workspace. Meeting notes from all team meetings accessible by the admin will be posted to the configured Microsoft Teams channels.

📌 Meetings marked as private in a teammate's Privacy Settings won't be posted unless you're a Super Admin with access to all meetings.

• Restrict non-admin usage → Toggle this ON to prevent non-admin members from creating their own Microsoft Teams configurations. This helps keep meeting notes organized and ensures they're posted only to approved channels.

3. After configuring the settings for your workspace, click Save to apply the changes.

🛠 Manage Configuration

Over time, you may need to update your Microsoft Teams integration - whether it's to rename a configuration, change the team or channel where meeting notes are posted, update integration rules, or remove configurations you no longer use. Fireflies makes this simple with a few quick options:

• 📝 Edit Configuration Name → Give each Microsoft Teams configuration a clear, descriptive name so it's easy to recognize (especially if you've created multiple configurations for different teams or channels).

  Click the configuration name (for example, Default Configuration), enter a new name (such as Sales Team Updates), and click outside the field to save.

  

• ⚙ Edit Configuration Settings → Need to change the destination team, channel, or integration rules? Click the vertical ellipsis (⋮) next to a configuration, select Edit, make your changes, and click Update to save.

  

• 🔘 Enable or Disable a Configuration → Use the toggle next to a configuration to quickly control whether Fireflies sends meeting notes to Microsoft Teams. Turn it ON to enable the integration or OFF to pause it without deleting the configuration.

  

• 🗑 Delete Configuration → If you no longer need a configuration, click the vertical ellipsis (⋮) next to it, select Delete, and confirm.

  

📤 How Meeting Notes Appear in Microsoft Teams

Once connected, Fireflies automatically posts meeting notes to your selected Microsoft Teams channel after every meeting - complete with the meeting title, summary, action items, and links to the full transcript.

Everything is shared directly in Microsoft Teams, making it easy for your team to stay informed, collaborate on follow-ups, and revisit important discussions without switching between apps.

⏪ Push Past Meetings to Microsoft Teams

Sometimes, the meetings you want in Microsoft Teams happened before you connected the integration. Whether you enabled the integration later or want to add older meeting notes to Microsoft Teams, Push Past Meetings lets you choose a date range and meeting type, then send those meetings in just a few clicks.

Follow the steps below to push past meetings to Microsoft Teams.

1. From the Microsoft Teams integration page, click Push past meetings.

   

2. A dialog box will appear. Choose the following:

• Date range → Select the meetings you want to send by choosing Last 7, 14, 30, 60, or 90 days, or specify a custom date range.

  

• Meetings to push → Choose whether to push Meetings I attended, Meetings I organized or joined, or All my meetings.

  

3. Click Push. Fireflies will send the matching meeting notes to Microsoft Teams using your existing configuration settings.

   

✅ Send AI Skill Outputs to Microsoft Teams

Want to send more than just meeting notes to Microsoft Teams? Fireflies also allows you to send AI Skill outputs directly to your connected Microsoft Teams account.

This is helpful when you want custom AI-generated content, such as project updates, customer insights, follow-up emails, call analyses, or action item reports, automatically logged to Microsoft Teams for your team to review and act on.

👉 Learn how: Send AI Skill Outputs to Any Integrated Tool.

❌ Disconnect Integration

If you no longer need Fireflies connected to Microsoft Teams—for example, when switching channels, changing workspaces, or no longer sharing meeting notes in Teams—you can disconnect the integration at any time.

Click Disconnect to remove the Microsoft Teams integration. This immediately ends the connection, and Fireflies will stop posting meeting notes to your Microsoft Teams channels.

🛠 Troubleshooting

❓ Frequently Asked Questions

1. Why can't I see my Microsoft Teams team or channel?

Only Microsoft Teams business accounts support team and channel selection. If you recently created a team or channel, refresh the page in Fireflies and try again.

2. Why aren't meeting notes appearing in my Microsoft Teams channel?

Make sure the Microsoft Teams integration is connected, the Fireflies AI app is installed in the selected team, and the target channel is set to Public or Shared.

3. Can I create multiple Microsoft Teams configurations?

Yes. Click + Add Configuration to create multiple configurations—for example, one for internal meetings and another for client meetings.

4. Can I control which meetings are posted to Microsoft Teams?

Yes. Use Integration Rules to filter meetings by title, host, participants, meeting type, or meeting duration.

🔄 Recap

The Fireflies + Microsoft Teams integration makes it easy to automatically share meeting notes with your team.

• Send meeting notes to your selected Microsoft Teams channels.

• Use Integration Rules to control which meetings are shared.

• Create multiple configurations for different teams or channels.

• Manage team-wide settings for consistent collaboration.

📌 Related Guides

Want to explore more? These guides will help you get the most out of Fireflies:

• Fireflies Collaboration Integrations → Explore all Fireflies integrations built for team collaboration tools like Slack, Confluence, WhatsApp etc.

• Download Transcripts, Summaries & Recordings → Export your meeting data in formats you need.

• AI Meeting Summaries Guide → Understand how Fireflies captures, summarizes, and organizes meeting takeaways.