How to remove Fireflies from a meeting (or stop it from joining)

Want to make sure Fireflies doesn’t attend a certain meeting—whether it's a private 1:1, a confidential HR sync, or something you'd rather not record? This guide walks you through how to remove Fireflies from an ongoing meeting, stop it from joining scheduled meetings, and manage how Fireflies joins future meetings.

Option 1: Remove Fireflies during a live meeting

If Fireflies has already joined and you want it to leave, here’s how you can do it from either your video conferencing platform or your Fireflies Dashboard:

A. From your video conferencing platform:

• Zoom: Open the participant list → click More next to Fireflies Notetaker → choose Remove.

  

• Google Meet: Open participant list → click (⋮) next to Fireflies → select Remove from the call.

  

• Microsoft Teams: Open participant list → click (...) next to Fireflies → select Remove from meeting.

  

B. From your Fireflies dashboard:

1. Go to the Fireflies Home dashboard

2. Locate the Live meeting banner at the top

3. Click the Stop icon to end Fireflies’ participation

Option 2: Remove Fireflies from a meeting you've already scheduled

If you’ve invited fred@fireflies.ai to a meeting by adding it as a guest, here’s how to stop it from joining:

A: From your calendar

1. Open your Google or Outlook calendar

2. Find the event and open to edit the invite

3. Remove fred@fireflies.ai from the guest list

4. Save and update the event

B: From the Fireflies dashboard

1. On the Fireflies homepage, click the Upcoming button on the right side to open the side panel

2. Under Upcoming Meetings, find your meeting (this is enabled by default).

3. If Fireflies is scheduled to join, toggle it OFF

Once turned off, Fireflies will not attend or record the meeting.

💡The Upcoming Meetings list only shows meetings scheduled in the next 2 days.

Option 3: Prevent Fireflies from joining future meetings

If you want Fireflies to stay out of specific types of meetings in the future, you have two powerful tools:

A. Use Recording Rules to block meetings

Want Fireflies to skip certain meetings (e.g., interviews, HR calls, or confidential discussions)?

You can create Recording Rules to block meetings based on:

• Keywords (e.g., “confidential”, “therapy”)

• Email addresses (e.g., ceo@yourcompany.com)

• Domains (e.g., @recruiters.com)

🧠 Recording Rules override your Auto-join settings. Even if Fireflies is set to join all meetings, it will skip meetings that match your Recording rules.

B. Change Fireflies' Auto-Join preference to "Only when I invite"

Want to avoid surprises and decide exactly which meetings Fireflies joins? You can tell Fireflies to sit back unless you personally invite it. Here's how to turn on manual control:

1. Go to Fireflies Dashboard or Settings

2. Find Auto-record meetings or Auto-join calendar meetings

3. Select Only when I invite fred@fireflies.ai from the options

📌 Fireflies still joined an un-intended meeting?

• Double-check your Auto-Record(join) preferences

• Review your Recording Rules

• Make sure fred@fireflies.ai wasn’t manually invited

📝 Why is Fred from Fireflies joining (or missing) meetings? Fix with these auto-join settings