How to configure your meeting recap email settings

Not all meetings need to be shared with everyone—and not everyone needs to receive the recap via email.

This guide helps you:

• ✅ Choose who receives the meeting recap email automatically

• 🛠 Customize what content gets included in that email

🔒 This guide is only about recap email settings—if you're trying to control who can access the full meeting inside Fireflies, see:
📄 Control Who Can View Your Meeting Recaps (Privacy Settings)

📩 1. Choose Who Should Get Recap Emails

Why it matters and what it looks like:

You might want to send the recap only to yourself, your team, or everyone invited—Fireflies gives you control.

There are two ways to set this:

Option 1: From the Fireflies Collapsible Side Panel

1. On the Fireflies homepage, click the Upcoming button on the right side to open the collapsible side panel.

2. Click Calendar meeting settings under Fireflies Notetaker.

3. In the Meeting Settings modal, click the dropdown under Send email recap to. By default, this is set to Everyone on the invite.

• Everyone on the invite — Sends the recap to all calendar invitees (internal + external)

• Only me and participants from my Fireflies team — Recap goes only to people on the invite who are part of your Fireflies workspace

• Only me — No one else receives the recap by email

Select your preferred option and click Save.

Option 2: From Settings

1. Open your Fireflies web app and click on Settings in the main navigation menu.

3. From the left panel, click Recording & Privacy (Personal tab). Scroll down to find Email Notification section.

4. Click the dropdown under Meeting recap email to view the available options.

• Everyone on the invite — Sends the recap to all calendar invitees (internal + external)

• Only me and participants from my Fireflies team — Recap goes only to people on the invite who are part of your Fireflies workspace

• Only me — No one else receives the recap by email

Select the desired option, your changes are saved automatically.

2. Customize the meeting notes content sent via email

Want to control what shows up inside the recap email? Fireflies lets you decide which parts of the AI-generated summary are included.

To do this:

1. Navigate to Settings → Recording & Privacy (Personal tab).

2. Scroll down to the Email Notification section.

3. Under Meeting recap email, click the What to include dropdown and select your preferred option:

• Action items — A list of tasks discussed

• Notes — Bullet points summarizing the conversation

• Overview — A high-level overview of the discussion

• Key highlights — Short pointers capturing important moments

3. Can I Change It Per Meeting?

Yes. Even if you've set defaults, you can still manually share a recap after a call.

📌Guide: How to Share Fireflies Meeting Recaps after the call

4. Admin controls for workspace-wide defaults

If you're an admin, you can set team-wide defaults:

1. Navigate to Settings and switch to the Team tab.

2. Click the Recording & Privacy and Scroll down to adjust both Email Delivery and Privacy Settings for everyone

This helps prevent accidental oversharing or under-sharing at scale.

🔧 Troubleshooting

• 📭 Didn’t receive the recap? Check this guide:
  📄 Troubleshooting why meeting recap emails were not received

✅ TL;DR Summary