How to invite Fireflies to Google Meet meetings – Fireflies.ai

This guide covers steps to invite Fireflies to Google Meet meetings.

Which Google Meet version is required?
How to invite Fireflies to Google Meet meetings?
How Fireflies joins my meetings?

Which Google Meet version is required?

Fireflies supports the GSuite version of Google Meet. This applies to both personal Google Meet instances and those organizations use to sign up for their company domain.

How to invite Fireflies to Google Meet meetings?

You can invite Fireflies to Google Meet meetings in different ways, including:

1. Add Fireflies to your calendar as a guest

To add Fireflies as a participant, invite Fred@fireflies.ai from your Outlook or Google calendar. Ensure that the meeting link is included in the invite. This method works if your auto-join calendar settings are configured to "Only when I invite Fred@fireflies.ai.”

2. Allow Fireflies to automatically join your meetings

On the top right corner of the dashboard, click the Auto-join calendar meetings dropdown.

This allows Fireflies to join all meetings scheduled on your calendar without a manual invite.

Note: For the bot to join successfully, the meeting link must be present in the calendar connected to your Fireflies account.

There are five auto-join options available. Choose one of the first four options based on your specific needs. If you select the fifth option, Fireflies will not join your meeting automatically.

All meetings with a web-conf link	Fireflies will automatically join all meetings that include a web-conference link.
Only meeting that I own	Fireflies will only join those meetings where you are the host.
Only meetings with @domain participants	Fireflies will join if the meeting participants have email addresses with the specified domain. Example: Internal meetings with colleagues (e.g., @yourcompany.com).
Only meeting with non-@domain participants	Fireflies will join if the meeting participants do not have email addresses with the specified domain. Example: External meetings with clients or vendors.
Only when I invite Fred@fireflies.ai	Fireflies will join the meeting only when you manually invite it by adding fred@fireflies.ai to the meeting invitation.

Note: For the bot to join successfully, the meeting link must be present in the calendar connected to your Fireflies account.

3. Add Fireflies to an ongoing meeting

Copy the meeting link from the Google Meet meeting.

From the dashboard, click Add to live meeting.

Paste the meeting URL in the pop-up window and click on Start capturing.

Related article: How to add Fireflies to your Live meetings?

4. Using the Fireflies Chrome Extension for Google Meet

If you prefer not to have the Fireflies bot join your Google Meet as a participant, you can use the Fireflies Chrome Extension to record and capture meetings.

The Chrome Extension allows you to record, transcribe, and summarize Google Meet sessions without inviting the Fireflies bot.

How Fireflies joins my meetings?

When it's time for a meeting Fireflies has been invited to:

Fireflies will ask the meeting host for permission to join.

If admitted, Fireflies.ai Notetaker will appear in the participant list.

We hope this guide explained the steps to invite Fireflies to Google Meet meetings. If you have any other questions about using Fireflies please contact us here.