How to invite Fireflies to Microsoft Teams meeting (and set up Meets settings beforehand)

Last updated: September 30, 2025

Want Fred/Fireflies to join and capture your Microsoft Teams calls? Before you can invite Fireflies to a meeting, there are a couple of Microsoft Teams settings you must configure to ensure everything runs smoothly.

🔧 Reminder: You need to be a Microsoft Teams admin to adjust these settings. If you’re not, please share this guide with your IT team.

Step 1: Enable guest access for Microsoft Teams

Fireflies joins Teams meetings as a guest, so guest access must be turned on. Here’s how to enable it:

Go to the Microsoft Teams Admin Center and login with your credentials
From the left menu, click Users > Guest access
Toggle Allow guest access to ON and click Save: This ensures that Fireflies is allowed to enter your meeting

If this is disabled, Fred won’t be allowed into any of your Teams meetings. (This setting is disabled by default on Microsoft Teams).

For detailed instructions, refer to Microsoft's official guides:

Step 2: Let guests bypass A. the Teams lobby and B. any verification checks like a Captcha

Even if guest access is enabled, Microsoft Teams may force Fred/Fireflies to wait in the lobby.

To make sure Fred joins on time:

In the Teams Admin Center, go to Meetings > Meeting policies
Select the policy you want to apply (usually "Global")
Click on the Desired Meeting policy or the edit button. You will land to Meeting join & lobby settings.
1. Under Who can bypass the lobby, choose: People in my org and guests (recommended) Or Everyone
2. Under Require a verification check from, select Not Required (which is a default setting). This setting will ensure Fred does not have to enter the Captcha and can join the meeting seamlessly

If Fred/ Fireflies is stuck in the lobby, the meeting won’t be recorded. See Microsoft’s official policy guide

Step 3: Check your Meeting Settings for Microsoft 365

If you're using Microsoft 365, ensure that Anonymous users can join a meeting: Must be ON in both Meeting Settings and Meeting Policies (recent Microsoft 365 update)

Step 4: Invite Fireflies to your meeting

Once the above settings are done, there are multiple ways to invite Fireflies—based on what’s easiest for you. You just need to ensure you have Team Meeting link on your calendar and follow any of the steps below.

All invite options are covered in detail here: All the ways you can invite fireflies to your meetings

🎥 What happens during the meeting?

Once it’s time for the meeting, here’s what to expect:

Fred will attempt to join your meeting at the scheduled time.
If lobby and guest access are properly configured, Fred will enter automatically or you or another participant may need to admit Fred from the waiting room - this depends on your microsoft teams settings
After joining, Fred will appear as a participant.
Once the meeting ends, Fireflies will send the meeting recap to the destination you’ve configured—this could be your email, Fireflies Notebook, or a Microsoft Teams channel (if you’ve set up the Teams integration)

Set up the Microsoft Teams + Fireflies integration to automatically send notes to your preferred channel.

❗ Troubleshooting: Fireflies didn’t join your meeting?

Here’s what to double-check:

✅ Guest access in Microsoft Teams is ON
✅ Lobby setting allows guests to bypass
✅ Calendar invite has a Teams meeting link
✅ You invited fred@fireflies.ai or used the correct Auto-Join setting
✅ You didn’t remove Fred before 3 minutes — it needs at least 3 minutes to process the meeting

🛠 Need help diagnosing the issue? See: Why Fred didn’t join your meeting