Yes, it is important to disclose that you are recording meetings. Here’s why:
Legal requirements
Many jurisdictions have laws that require all participants to be informed and consent to being recorded. Failure to disclose the recording may lead to legal consequences.
Related article: Call Recording Laws by State—Everything You Need to Know
Transparency and trust
- Informing participants builds trust and promotes transparency.
- It ensures that everyone is aware their contributions are being recorded.
Related article: Responsible meeting recording and transcription with Fireflies
Informing participants about call recording using Fireflies
Fireflies offers a compliance notification feature accessible to all users from the settings page.
- Go to the Settings page and navigate to the Meeting Compliance feature.
- Toggle this feature ON. This will automatically send an email to all participants one hour before the meeting, informing them that the meeting will be recorded for note-taking purposes. You can customize the email body.
- The notification email includes a link for participants to opt out of the recording. Fireflies will not join or record the meeting if even one participant opts out.
You can also remove the Fireflies bot from a meeting like any other participant. This can be done for any web conference app we support. Learn more.
Once removed, Fireflies will stop capturing the remaining meeting.
Note: Fireflies only records meetings where it stays for at least 3 minutes. Removing the notetaker before that will ensure the meeting is not recorded.