Do I need to disclose that I am recording meetings?

Yes, it is important to disclose that you are recording meetings. Here’s why:

1. Legal compliance

In many jurisdictions, recording meetings without consent is illegal. Laws often require all participants to be informed and provide their consent. Failure to do so can result in serious legal consequences.

For more info, read: Call Recording Laws by State—Everything You Need to Know

2. Transparency and trust

Disclosing recordings builds trust and promotes transparency among participants.

• Ensures everyone is aware that their contributions are being recorded.
• Fosters a collaborative and open environment.

Related: Responsible meeting recording and transcription with Fireflies

How Fireflies helps you ensure meeting compliance and keep recording transparent

1. Meeting Compliance Feature

• Fireflies simplifies compliance with its Meeting Compliance Notification feature, available for all users.
• With this, users can enable automatic email notifications to inform participants that the meeting will be recorded.

Here’s how to enable the compliance notification:

• Log into your Fireflies account and open Settings.

• Navigate to the Meeting Compliance section.

• Under Notification Settings, locate the toggle for PARTICIPANTS ARE NOTIFIED WITH YOUR MESSAGE.

• Turn the feature ON to automatically notify participants about the recording. You may also edit the email body to align with your messaging.

• Once enabled, participants will receive an email one hour before the meeting informing them that it will be recorded for note-taking purposes.

• The email includes a link for participants to opt out of the recording. If any participant opts out, Fireflies will not join or record the meeting.

2. Remove Fireflies from meetings

In case a meeting participant objects to Fireflies being a part of the meeting after it begins, you can easily remove it, here is how: 

How to manually stop recording a meeting with Fireflies

• You can remove the Fireflies bot during the meeting, just like any other participant.

• Or directly from the dashboard. From Upcoming Meetings, click on the stop button. 

• If the bot is removed within the first 3 minutes of the meeting, Fireflies will not record anything.

Related: How to remove Fireflies from a meeting.

Note:

• Fireflies only records meetings where it remains present for at least 3 minutes.
• Always ensure participants are informed about call recording to comply with local laws.

For additional guidance, review Fireflies’ compliance features and familiarize yourself with specific recording laws in your region. 

If you’ve any other questions about using Fireflies, please contact us here.