How to Invite Fireflies to GoTo Meeting

You’ll never miss an important detail from your GoTo Meeting calls again! This guide shows you exactly how to set up Fireflies to automatically join, record, and transcribe your meetings. We'll walk you through the auto-join methods and how to manually capture a meeting when needed.

🔍 What Does the Integration Do?

The Fireflies integration with GoTo Meeting ensures all your virtual calls are automatically recorded, transcribed, and summarized. This means you can focus 100% on the conversation, knowing that all the key details, action items, and decisions are captured and organized in your Fireflies notebook.

🔑 Prerequisites

You only need two things to start recording your GoTo Meeting calls:

1. A Fireflies Account.

2. A GoTo Meeting account.

3. Auto-Join Options in Fireflies set to All meetings with web-conf link.

🔓 Check Your Auto-Join Options

You must ensure your auto-join settings are correct for Fireflies to join your scheduled calls automatically. Go to your Fireflies Settings and ensure Auto-join settings is configured to All meetings with web-conf link.

🔗 Method 1: Set Up Fireflies to Auto-Join GoTo Meeting

The easiest way to get Fireflies to join is by making sure the meeting link is on your connected calendar.

Step 1: Start a New Meeting

Log in to your GoTo account and click Create to schedule a new meeting.

Step 2: Access Calendar Integration

Click the Calendar icon from your new meeting window and choose your calendar — Outlook or Google. You’ll be redirected to your calendar application.

Step 3: Save the Event

Make any necessary changes to the invite, and then click Save.

Fireflies will now automatically join your meeting! You'll see the event listed under the Upcoming Meetings module on your Fireflies homepage.

You can also add the GoTo Meeting link to your Google or Outlook calendar event, and Fireflies will join automatically.

🔗 Method 2: Manually Invite Fireflies to a Live Meeting

Need to record an on-going call or one that wasn't on your calendar? Use the Add to live meeting module.

Step 1: Go to the Web App

From the Fireflies dashboard, click Capture. Then, select Add to live meeting.

Step 2: Enter the Link

Enter a descriptive name for your meeting and paste your GoTo Meeting link into the Meeting Link field.

Step 3: Start Capturing

Click Start Capturing. The Fireflies will instantly join and begin recording and transcribing the meeting.

📤 How Data Appears in Fireflies

All your GoTo Meeting recordings are stored and processed within your Fireflies dashboard. To access your recordings, full transcripts, and AI-powered summaries, go to the My Meetings channel in your Fireflies dashboard.

❌ Disconnect Integration

Since GoTo Meeting is integrated via your calendar link (not a separate app store connection), the only methods you can use to stop Fireflies from joining are:

Method 1: Update Auto-Join Settings

Go to your Fireflies Settings and change the Auto-join settings to Don't join any meeting.

Method 2: Remove from Calendar (If necessary)

For any pre-scheduled events you don't want recorded, remove Fred@fireflies.ai as a participant from the calendar invite.

For more information on auto-join options, see Learn about the Fireflies Auto-join and Email Recap settings.

🛠 Troubleshooting

If Fireflies doesn't join your scheduled GoTo Meeting call, try these quick checks:

1. Fred didn't join a scheduled meeting.

Check your Fireflies Auto-join settings to confirm they're set correctly. Also, verify that the GoTo Meeting link is actually in the calendar event description/location.

1. Fred joined late.

Ensure the calendar event was saved and updated well before the meeting started. For immediate capture, use the Add to live meeting module (Method 2).

1. The transcript is missing.

Check the My Meetings dashboard for the recording. If it's not there after 15 minutes, confirm you've connected the correct Google or Outlook calendar to your Fireflies account.

❓ Frequently Asked Questions (FAQ)

Q1. Can I remove Fred while the GoTo Meeting is running?

Yes. You can remove Fred@fireflies.ai just like any other participant from the GoToMeeting participant list. Keep in mind that the transcript will only contain the part of the meeting Fred was present for.

Q2. Does Fireflies notify participants it's recording?

Yes. When Fred joins a meeting, it will always appear as a participant named Fireflies.ai Notetaker, and typically announces its presence to let everyone know the call is being recorded.

🔄 Recap

Integrating Fireflies with GoTo Meeting is the ultimate way to leverage your meeting data. By setting up auto-join, you guarantee effortless, accurate, and searchable transcripts for every call, freeing up your team to be fully present and focus on winning conversations.

📚 Related Guides

📌 How to control autojoin and email settings for teammates → Manage how Fireflies joins calls and sends recaps for your entire workspace.

📌 How to invite Fireflies to meetings → Learn the different ways to invite Fireflies to record your calls.

📌 Learn about the Fireflies Auto-join and Email Recap settings → Control your personal preferences for when Fireflies joins meetings and sends summaries.