How to Control Autojoin and Email Settings for Teammates

Last updated: April 2, 2026

This article explains how Fireflies workspace Admins can control their teammates' Autojoin and Email Settings.

🔑 Prerequisites

The Autojoin feature allows admins to control which meetings Fireflies can join and record for the entire team.
By default, Autojoin is set to Allow teammates to choose, giving team members the flexibility to configure this setting for their accounts.

If you want more control, you can adjust the default setting to prevent team members from making individual changes. Here’s how to do it:

1. Open your Fireflies web app and click on Settings in the main navigation menu.

2. Switch to the Team tab.

3. From the left panel, click Recording & Privacy. Under Recording, locate Auto-record meetings.

4. Click the dropdown under Auto-record meetings to view the available options.

Option	What does it mean?
Allow teammates to choose	Teammates can configure auto-recording for their own meetings
Record all calendar events with a meeting link	Fireflies records all meetings that have a meeting link
Record only meetings we host	Fireflies records only meetings hosted by you or your team
Record meetings with our participants	Fireflies records meetings that include your teammates
Record meetings with external participants	Fireflies records meetings with participants outside your organization
Only when invited	Fireflies records meetings only when manually invited

5. Select the desired option, your changes are saved automatically.

Email Settings allow admins to decide how meeting recap emails are shared after a meeting concludes.
By default, Email Settings are set to Allow teammates to choose, enabling team members to configure this feature individually.

To limit this flexibility, you can adjust the default setting to prevent team members from making changes. Here’s how to do it:

1. In the Team tab → Recording & Privacy, scroll to Email Notification section.

2. Click the dropdown under Meeting recap email. You will see several options:

Option	What does it mean?
Allow teammates to choose	Teammates can configure who gets the meeting recaps
Everyone on the invite	Sends recaps to all meeting participants
Only participants from my Fireflies team	Sends recaps only to you and your Fireflies teammates
Only me	Sends meeting recaps only to you

3. Select the desired option, your changes are saved automatically.

To know more, read the detailed guide about Team Settings.