Learn About the Auto-Delete Meeting Feature

This guide walks you through the auto-delete meeting feature in Fireflies and how to configure it for yourself and your team.

Introduction to Auto-Delete Feature

The auto-delete meeting feature allows you to automatically delete past meetings after a retention period you choose, either one time for everything or a different time for each format.

It operates based on the meeting owner's settings:

• If the meeting owner has auto-delete turned ON, each format is deleted according to the owner’s retention period for it, and the meeting is deleted when the last format’s period ends.

• If the meeting owner has auto-delete turned OFF, meetings will not be deleted, regardless of other participants' settings.

How to Enable Auto-Delete for Yourself

1. Go to the Fireflies web app and click the Settings from left side menu.

2. Navigate to Recording & Privacy (Personal tab) and scroll down to the Auto-delete meetings section.

3. Toggle on Auto-delete meetings.

4. Choose how long Fireflies keeps your meetings. Use the dropdown to set one time for everything, or click Set a time for each format to choose a different time for Video, Audio, Transcript, and Summary. You can pick 1 week up to 2 years, Don’t delete, or enter a Custom number of days.

Fireflies deletes each format when its own retention period ends. For example, with Audio set to 1 week, Transcript to 1 month, and Summary to 1 year:

The meeting itself is deleted when the last format’s period ends. In this example, that’s when the Summary is deleted on January 1st of next year.

How to Enable Auto-Delete for Teammates (Admins Only)

1. Navigate to Settings and switch to the Team tab.

2. Navigate to Recording & Privacy and scroll down to the Auto-delete meetings section.

3. By default, this is set to Allow teammates to choose. Click the dropdown and select your preferred option for the entire workspace:

• Allow teammates to choose — Teammates can configure their own auto-delete settings

• Disable for all teammates — Turns off auto-delete for all workspace members

• Set for everyone — Sets a retention period for all workspace members. Choose one time for everything, or a different time for each format: Video, Audio, Transcript, and Summary. Each format is deleted when its own period ends.