How to schedule your AI skills to analyse multiple meetings and give you insights

Stop analyzing meetings one by one – let AI surface insights across all your conversations automatically.

Why This Matters to You

We know the frustration. You've got valuable insights scattered across dozens of customer calls, competitor mentions buried in weekly team meetings, and product feedback spread throughout months of user interviews. Manually reviewing each meeting to spot patterns? That's hours of work that could be spent on action, not analysis.

Scheduled AI Skills change the game entirely. Instead of running AI analysis on individual meetings, you can now set up intelligent workflows that automatically scan across all relevant conversations – whether that's this week's sales calls, this month's customer feedback sessions, or this quarter's competitive intel discussions.

What You'll Accomplish

By the end of this guide, you'll have automated insights flowing directly to your inbox and dashboard:

Getting Started

Step 1: Create Your Multi Meeting App

Navigate to your AI Skills hub where all the magic happens.

1. Go to app.fireflies.ai/skills in your browser

2. Click + Create in the top right corner

   

3. Write up your desired prompt

   

4. Give your skill a descriptive name like "Weekly Sales Objections" or "Monthly Product Feedback"

5. Select at least 2 meetings to preview and adjust your prompt for best results

   

Step 2: Configure Your Skill Settings

The new consolidated settings make setup straightforward with three key decisions:

Schedule Options

Choose when your skill analyzes meetings:

• Daily – Runs every day at 9am UTC, perfect for active sales campaigns or customer support monitoring

• Weekly – Runs on your chosen day at 9am UTC, ideal for team reviews and strategic insights

• Monthly – Runs on a specific date at 9am UTC, great for quarterly planning and trend analysis

• Per Meeting – Converts back to single meeting analysis if needed

Output Visibility Settings

Control who can access your skill's insights:

• Only me – Keep sensitive competitive intelligence or customer feedback private

• Teammates – Share insights with your team for collaborative decision-making

Meeting Selection Filters

Target the right conversations for analysis:

1. My meetings – Analyzes only meetings you host or attend

2. All workspace meetings – Includes every meeting in your organization (admin-only access required)

3. Custom – Create advanced filtering rules

Setting up Custom filters:

When you select Custom, you can filter by:

• Meeting title – Include meetings with specific keywords

• Host – Focus on meetings led by particular team members

• Participants – Target meetings with specific internal team members (external attendees not supported currently)

• Type – Filter by meeting categories or purposes

The system includes meetings that match any of your selected filters, giving you flexible control over which conversations get analyzed.

Step 3: Define Your Analysis Prompt

This is where you tell the AI exactly what insights to surface across your meetings.

Sales team examples:

• "Track all customer objections mentioned in sales calls and categorize by frequency and type"

• "Identify competitor mentions across all prospect conversations and analyze positioning"

• "Compile all pricing feedback and budget constraints raised by prospects"

• "Surface common technical requirements mentioned across all demos"

Product team examples:

• "Aggregate all feature requests with context about user needs and business impact"

• "Track usability issues and friction points mentioned in customer calls"

• "Identify integration requirements and third-party tool mentions"

• "Discover unexpected use cases and workarounds customers are implementing"

Customer success examples:

• "Monitor adoption challenges and onboarding feedback across all customer calls"

• "Track satisfaction indicators and potential churn signals"

• "Compile support escalations and recurring technical issues"

Screenshot placeholder: Prompt input field with example text and formatting options

Step 4: Preview and Test Your Skill

Before scheduling, see how your skill performs with a quick preview.

Screenshot: Right sidebar showing "Select at least 2 meetings to preview" with meeting selection interface

1. Click Select meetings in the preview panel on the right

2. Choose at least 2 recent meetings that match your target criteria

3. Review the sample output to ensure it captures the insights you need

4. Click Refine your instructions to adjust your prompt based on preview results

5. Once satisfied, proceed to schedule your automated runs

The preview helps you perfect your prompt before committing to regular analysis cycles.

Step 5: Review and Launch

Before your skill goes live, double-check your configuration:

1. Verify your schedule matches when you want insights delivered (e.g., "Skill will run every monday at 9am UTC")

2. Confirm the right people have access to the output

3. Review which meeting scope will be included in future analysis

4. Click Done to activate your automated insights

Your skill will now run automatically based on your chosen schedule, analyzing the most relevant meetings and delivering insights to your specified audience.

Viewing Your Skill Results

Once your Multi Meeting Apps are running, you can access their outputs in two key locations:

In your Fireflies Feed:

• Navigate to your main dashboard feed where skill results appear alongside meeting summaries

• Filter by "AI Skills" to see only your automated insights

• Click on any skill result to view the full analysis

Via Email Notifications:

• Receive alerts when your scheduled insights are ready

• Email includes a summary with links back to the full results in Fireflies

This dual delivery ensures you never miss important insights, whether you're checking Fireflies directly or managing your workflow through email.

Managing Your Skills

Monitoring Credit Usage

Multi Meeting Apps consume credits based on the number of meetings they analyze:

Editing and Converting Skills

Skills can be modified or upgraded even after launch:

Editing Active Skills:

1. Navigate to app.fireflies.ai/skills

2. Find your skill and click Edit Settings

3. Adjust schedule, filters, or prompts as needed

4. Changes take effect with the next scheduled run

Converting Single Meeting Apps: Already have AI Skills that work on individual meetings? You can easily upgrade them:

1. Open your existing single meeting app

2. Click Convert to Multi Meeting

3. Configure scheduling and meeting filters

4. Your skill now analyzes patterns across multiple conversations

This conversion preserves your original prompt while adding the power of cross-meeting analysis.

What's Next?

Now that your first Multi Meeting App is running, consider expanding your automated insights:

• Creating department-specific analysis skills for sales, product, and customer success teams

• Setting up competitor intelligence workflows to track market positioning

• Building customer health monitoring that flags satisfaction concerns automatically

• Converting existing single meeting apps to multi meeting analysis

Need Help?

Quick fixes for common scenarios:

Making Sense of It All

• Multi Meeting Apps run automatically on your chosen schedule (Daily, Weekly, or Monthly) at 9am UTC, analyzing your most relevant meetings

• Preview functionality lets you test your prompts on selected meetings before scheduling full analysis

• Skills can be set to analyze My meetings, All workspace meetings (admin-only), or Custom filtered meetings based on your needs

• Output visibility can be restricted to "Only me" for sensitive insights or shared with "Teammates" for collaborative analysis

• Results appear in both your Fireflies feed and via email notifications for maximum accessibility