How to Deactivate and Reactivate Teammates on Fireflies

Last updated: April 7, 2026

Team changes happen—people switch roles, go on leave, or move on. When that happens, you can easily deactivate a teammate’s Fireflies access to suspend their account. If they need access again, you can reactivate them just as easily.

Note:

  • Only Admins and Super Admins can deactivate or reactivate teammates, and this option is available only for non-admin users.

  • For users outside your domain, you’ll only see a Remove option instead of deactivate/reactivate.

🚀 Navigation

Option 1: From home dasborad

Log in to your Fireflies account and click Team in the left sidebar.

image.png

Option 2: From Settings

1. Open your Fireflies web app and click on Settings in the main navigation menu.

image.png

2. From the left panel, click Members and groups. By default, you’ll land on the Members tab.

image.png

🚫 How to deactivate a teammate

Deactivate a teammate to temporarily suspend their access to Fireflies.

1. Make sure you’re on the Members tab.

2. Scroll through the list or use the search bar to find the teammate you want to deactivate.

image.png

3. Hover over the member you want to deactivate and click Deactivate.

image.png

You'll now see two choices:

  • Deactivate and keep data

  • Deactivate and delete data

    image.png

Option A: Deactivate and keep data:

Use this when you want to suspend someone's access but keep their past meetings in the workspace. Once Selected, the following happens:

  • The user becomes inactive, but all their meetings and notes remain searchable

  • You'll see the user marked as "Deactivated" in your Team tab

  • If they try to log in, they’ll see a suspension message

  • You can restore access anytime by clicking Activate next to their name

    image.png

This is perfect for teammates going on leave, offboarding, or role changes where historical data is still valuable.

Option B: Deactivate and Delete data:

Use this when you want to completely remove a teammate and erase their content.

  • Click Deactivate and delete data

  • Their Fireflies access is revoked

  • Their meeting data will be permanently deleted after 30 days

  • You'll see a confirmation message once removed

If the teammate logs in again, they'll see an option to Reactivate my account. Doing so places them on a Free plan in a separate workspace.

image.png

Choose this when you’re handling data compliance, privacy requests, or removing test/demo accounts.

🔄 How to reactivate a teammate

Reactivate a teammate to restore their access to Fireflies.

1. Go to the Members tab.

2. Use the search bar or filter by Deactivated Members to find the user.

image.png

3. Hover over the member you want to re-activate and click Activate.

image.png

That’s it! They are now again an active member of your team.