How to Connect Fireflies to Amazon S3

Transform your meeting data into enterprise-grade storage

Amazon S3 is the gold standard for enterprise storage: used by teams everywhere to store, secure, and scale massive amounts of data. From backups and compliance archives to analytics pipelines and app workflows, it's the backbone of modern infrastructure.

Now with Fireflies' S3 integration, your meeting intelligence flows seamlessly into your enterprise storage ecosystem, giving you complete control over your conversation data.

What you can do with S3 integration

Meeting recordings (audio & video) stored instantly

1. 📝 Transcripts exported in whatever format works for you

2. 💡 AI summaries pushed automatically to keep you informed

3. 📁 Smart organization that actually makes sense

4. 🔒 Bank-vault security that you completely control

No manual uploads. No missed files. No security compromises. Just seamless integration that works exactly how you'd want it to.

Setting up your S3 integration

Before you begin, make sure you have:

• An active Amazon S3 account

• Administrator access to create S3 buckets

• AWS credentials with appropriate permissions

• Fireflies Business or Enterprise plan

Step 1: Configure your S3 bucket

1. Create your S3 bucket

   • Log into your AWS console

   • Navigate to S3 and create or choose a new bucket

   • Choose a unique bucket name (e.g., company-fireflies-meetings)

   • Select your preferred region for compliance and performance

     

2. Set up bucket permissions

   • Enable server-side encryption

   • Configure bucket policy for Fireflies access

   • Set up lifecycle rules if needed for data retention

Step 2: Connect Fireflies to S3

1. Access the integration

   • Go to your Fireflies dashboard

   • Click Integrations in the sidebar

   • Find Amazon S3 and click Connect

     

2. Enter your AWS credentials

   • A modal will appear asking for your Amazon S3 API Key

   • AWS Access Key ID: Enter your access key (use a severely restricted key with only S3 permissions)

   • AWS Secret Access Key: Enter your secret access key

   • Click Authorize to proceed

3. Configure your connection

   • AWS Region: Enter your region (e.g., us-east-1, ap-southeast-2)

   • Destination Bucket: Select from your existing S3 buckets or enter a bucket name

   • Click Continue to proceed to output preferences

     

Step 3: Configure export settings

1. Choose what to export

   • Save Meeting Transcript: Toggle on to automatically save transcripts to Fireflies Meetings > Transcripts folder

   • Save Meeting Recording: Toggle on to automatically save audio to Fireflies Meetings > Recordings folder

   • Save Meeting summary: Toggle on to automatically save summaries to Fireflies Meetings > Summaries folder

     

1. Test your setup (optional)

   • Enable Create sample note in Amazon S3 Bucket to test the connection

   • Click Continue to proceed to advanced options

2. Configure advanced options

   • Apply to: Choose which meetings to export (All Meetings, or filter by Meeting Title, Host, Participants, or Type)

     

   • Transcript Format: Select from PDF, DOCX, JSON, SRT, or CSV

   • Include speaker labels: Keep speaker names in transcripts (enabled by default)

   • Include speaker timestamp markers: Add timestamps for each speaker (enabled by default)

   • Summary Format: Choose PDF or DOCX format for meeting summaries

     

3. Save your configuration

   • Click Save to complete the setup

   • You'll see "Configuration successfully added" confirmation

Managing your S3 exports

Folder structure

Your S3 bucket will organize files automatically in a clean structure:

your-bucket/
├── Fireflies Meetings/
│   ├── Transcripts/
│   │   ├── meeting-transcript-2025-01-15.pdf
│   │   ├── meeting-transcript-2025-01-16.docx
│   ├── Recordings/
│   │   ├── meeting-audio-2025-01-15.mp3
│   │   ├── meeting-video-2025-01-16.mp4
│   └── Summaries/
│       ├── meeting-summary-2025-01-15.pdf
│       └── meeting-summary-2025-01-16.docx

Setting up meeting filters

1. All Meetings: Export every meeting automatically (default)

2. Meeting Title: Filter by specific meeting names or keywords

3. Meeting Host: Export only meetings hosted by specific people

4. Meeting Participants: Target meetings with particular attendees

5. Meeting Type: Filter by meeting categories or types

Fine-tune which meetings sync to S3

Click Additional Options to set up smart filters that control exactly which meetings get exported to your S3 bucket. This keeps your storage organized and prevents unnecessary file clutter.

Filter by what matters:

• Meeting title — Only export meetings with specific names or keywords

• Host — Save recordings from particular team leads or departments

• Participants — Focus on meetings with key stakeholders or external clients

• Meeting type — Separate internal team meetings from client calls

Build smart combinations with AND/OR logic

Stack multiple filters to create precisely targeted storage workflows. For example:

→ Export all "Client Demo" meetings hosted by Alex AND including external participants
→ OR export any internal meetings tagged "All-Hands"

This means you can route different types of meetings to different S3 folders, exclude routine internal check-ins from your archive, or ensure only client-facing meetings get the full recording treatment.

Team management for S3 integration (Workspace Admins Only)

Workspace admins can control how the S3 integration works across their organization with centralized settings under Integration Scope.

Set up team-wide controls:

1. Click the 3 dots on your S3 integration page

2. You'll see a popup with 2 key options

Option A: Apply to entire workspace
Toggle this ON to automatically export meetings from admin-accessible meetings to your team's S3 bucket. This ensures consistent data archiving across your organization.

Option B: Restrict non-admin member usage
Keep this ON to prevent team members from creating their own individual S3 configurations. This maintains data governance and ensures all meeting exports follow your organization's storage policies.

Why use admin controls?

• Consistent data governance — All meetings follow the same export rules and security standards

• Centralized storage — Everything goes to your organization's designated S3 bucket

• Simplified management — No scattered individual configurations to track or troubleshoot

• Compliance peace of mind — Ensure all meeting data meets your company's retention and security policies

How to disconnect S3

1. Go to Integrations

2. Find Amazon S3

3. Click Connected status

4. Click Disconnect or Remove

5. Confirm disconnection

Troubleshooting common issues

Making sense of it all

• Prerequisites: Active S3 account, AWS credentials (severely restricted key), and Fireflies Business or Enterprise plan

• 7 export formats: 5 transcript formats (PDF, DOCX, JSON, SRT, CSV) plus 2 summary formats (PDF, DOCX)

• Organized structure: Files automatically sorted into Fireflies Meetings > Transcripts/Recordings/Summaries folders

• Meeting filters: Apply to specific meetings using filters for title, host, participants, or meeting type

• Toggle-based setup: Simple on/off switches for transcripts, recordings, and summaries with advanced options available

• Enterprise security: Full encryption in transit and at rest with complete access control

• Zero-day retention: Your data never trains our AI - you maintain complete ownership