This article covers how to set up meeting recap emails and the privacy settings for controlling access to those recaps.
Meeting recap emails
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By default, Fireflies sends meeting recaps to all participants. Use the email settings to control who receives the transcripts and audio/video recaps. It also lets you include additional details like action items, brief summaries, and meeting notes in the recap emails.
- To access the Email settings, Go to Settings from the navigation bar on the left.
- Look for Email Settings under Meeting Settings.
- Under NOTES GET SENT TO, set your preference to determine who receives meeting transcripts and audio/video recordings after the meeting ends.
You have 4 options:
- Everyone on the invite - Share meeting recaps with every meeting attendee.
- Only me and participants from my Fireflies team - Share meeting recaps only with you and members of your Fireflies team.
- Only me and participants from [@companydomain] - Share meeting recaps only with you and participants who belong to the specified company domain.
- Only me - Keeps meeting recaps private, sharing them only with you and nobody else.
- Optionally, you can also include the meeting summary sections in the meeting recap email.
- Check the Include meeting summary in the shared email recap box.
- Click Customize to add a specific meeting summary section in the meeting recap email.
You’ll see 4 options:
- Action Items - Share the list of all action items from the meeting.
- Meeting Outline - Share the timeline view of your meeting with reference specific time-stamps.
- Meeting Notes - Share a list of bullet point notes for your meetings.
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Meeting Overview - Share a high-level overview of the meeting discussion.
- Choose one and click Save. In this example, we’ve included the Meeting notes section.
Privacy settings
- Privacy Settings determine who can access the meeting recording and transcript.
- Go to Settings and look for Privacy Settings under Meeting Settings.
You can choose from the following 5 options:
- Anyone with a link - Allow anyone (even those outside your company and team) can view the meeting recap.
- Only Participants & Teammates - Share the meeting recap exclusively with meeting participants and teammates.
- Only Participants - Share the meeting recap only with meeting participants.
- Only Teammates - Share the meeting recap only with your teammates.
- Only Me - Keep the meeting recaps private, accessible only to you.
- After selecting an option, a pop-up window will ask if you want to apply this setting to past meetings.
- If you don't want to change privacy settings for past meetings, choose No, only apply to future meetings. Otherwise, choose Yes, apply to all meetings.