How to add Fireflies to a meeting as a participant?

In this article, we will cover different ways to add Fireflies AI notetaker as a participant to a meeting. Here's what we'll cover:

How to add Fireflies as a participant to a scheduled meeting (desktop and mobile app)

1. On Desktop

Note: Before adding Fireflies as a participant to a scheduled meeting, ensure you have a Fireflies account.  

• To add Fireflies as a participant to an upcoming meeting. Open the meeting and click on the pencil icon. Here we are using Google Calendar as an example.

• In the Add guests box, type fred@fireflies.ai and Click Save.

• Now, Fireflies will join your scheduled meeting as a participant. It will join on time and seek permission to enter the meeting.

• Click Admit to allow the bot to join the meeting. It will appear as Fireflies.ai Notetaker {name of the person who invited the notetaker}.

• If you click Deny Entry, Fireflies will not join the meeting.

2. On Mobile

• If you are using the Fireflies mobile app, you can add Fireflies to a scheduled meeting by tapping the Calendar tab and clicking the + sign

• Click on Schedule meeting. 

• Sign into your Google or Outlook calendar. Here, we have signed into Google Calendar.

• Tap the meeting in which you want to add Fireflies, and click the pencil icon.

• In the Add guests box, add Fred@fireflies.ai.

• Click Save at the top of the screen.

Note: 

• Whenever you add Fireflies as a participant to a meeting, ensure a meeting URL is present in the calendar invite. 
• Fireflies can only join a meeting if it has a web conference URL.

How to add Fireflies as a participant to an ongoing meeting (desktop and mobile app)

1. On Desktop

You can also add Fireflies to an ongoing meeting without a prior invite. Here's how to do it.  

• Go to your Fireflies dashboard and click Add to live meeting.

• Add the meeting details and click Start capturing.

• You can click Open meeting or click anywhere on the dashboard. 

• Fireflies will take 1-2 minutes to join the meeting. 

• Click Admit to allow Fireflies notetaker to join the meeting.

2. On Mobile

• Open the Fireflies mobile app and click +Transcribe.

• Tap on Add to live meeting.

• Add all the meeting details.

• Click Invite Fireflies.

• Fireflies will take 1-2 minutes to join the meeting. Click Admit to allow Fireflies AI notetaker to join the meeting.

• You can also click on View to see the participant details and admit or deny entry.

• Now, Fireflies AI notetaker will silently capture your ongoing meeting.

What happens when you add Fireflies to a meeting? 

• Fireflies joins the meeting as a silent participant and stays till the meeting ends. 

• Fireflies can stay in a meeting for up to 120 minutes. If your meeting exceeds this time limit, you must add Fireflies again. 

• Within 10 minutes, you'll receive an email with a link to your meeting recording and transcript. Click the link to review your meeting in the Fireflies Notebook.

We hope this guide explains how to add Fireflies as a meeting participant. If you have any other questions about using Fireflies, please contact us here.