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How to Add Fireflies to a Meeting as a Participant?

  • Updated

In this article, let's see the different ways in which you can add Fireflies to a meeting that you want it to be a part of. Here's what we will cover: 

How Fireflies Joins Your Meetings? 

  • Fireflies joins the meetings based on meeting invitations created in Google/Outlook calendar. It follows the start time of the event and uses the web conference URL to join the call. 

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Note: Make sure you've configured the correct auto-join settings that suit your business needs

 

What happens when you add Fireflies to a meeting? 

  • Fireflies stays in the meeting as a silent participant till the end of the meeting and records the meeting notes for you.
  • After ten to twelve minutes, you'll get the recorded meeting and transcripts in your Fireflies Notebook

Related article: How to stop Fireflies from automatically joining all your meetings? 

How to add Fireflies to a meeting (with a prior invite)

  • Fireflies will join your meeting right on time or a few minutes before. Fireflies will ask permission to join the meeting and the Meeting Host will receive a prompt

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  • The Meeting Host may click Admit to allow recording or Deny Entry to proceed without it. Fireflies joins the meeting as a participant. If given permission to join, its name would appear as Fireflies.ai Notetaker.

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Note: There are different ways to invite Fireflies to your meetings. Select an option that is best for your situation. 

Related article: How to remove Fireflies from a meeting?

How to add Fireflies to a Meeting (without a prior invite) 

You can also add Fireflies to a Live meeting without a prior invite. Here's how to do it.  

  • Go to your Fireflies dashboard, click on Add to Live meeting

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  • Copy your Gmeet meeting link

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  • Paste the link within the capture Live meeting popup box and click on the Invite Fireflies button

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  • Click on the Open Meeting button 

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  • Fireflies will ask permission to join the meeting and the Meeting Host will receive a prompt

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  • The Meeting Host may click Admit to allow recording or Deny Entry to proceed without it. Fireflies join meetings as a participant. If given permission to join, its name would appear as Fireflies.ai Notetaker.

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  • Instead of adding Fireflies to your meetings each time, you can completely configure how Fireflies should join your meetings. You can read more about it below:

Related article: How to configure your Fireflies meeting settings

In case you've any questions, feel free to contact us at support@fireflies.ai 

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