This article explains how Fireflies workspace Admins can control their teammates' Autojoin and Email Settings.
How to control the Autojoin Settings
- The Autojoin feature allows admins to control which meetings Fireflies can join and record for the entire team.
- By default, Autojoin is set to Allow teammates to choose, giving team members the flexibility to configure this setting for their accounts.
- If you want more control, you can adjust the default setting to prevent team members from making individual changes. Here’s how to do it:
Configure Auto-join Settings for teams
- Log into your Fireflies Admin account and navigate to Teams.
- Click the Settings icon on the right side.
- Navigate to the Team settings > Autojoin Settings.
- Click the drop-down menu below Meetings Fireflies will join. You will see a number of options:
| Autojoin Settings | What does it mean? |
| Allow teammates to choose | Like the admin, teammates can configure the autojoin settings for their account |
| Join all that have a meeting link | Fireflies joins all calendar events with a web conference link |
| Join only those that we are the owners of | Fireflies joins only calendar events you or your teammates are hosting |
| Join only when we invite fred@fireflies.ai | Fireflies joins only calendar events when invited manually |
| Join only internal events with our teammates | Fireflies joins only the internal meetings with your teammates |
| Join only external events with clients | Fireflies joins only meetings with external participants who are not from your organization |
- Select the desired option and click Save changes.
How to control the Email Settings
- Email Settings allow admins to decide how meeting recap emails are shared after a meeting concludes.
- By default, Email Settings are set to Allow teammates to choose, enabling team members to configure this feature individually.
- To limit this flexibility, you can adjust the default setting to prevent team members from making changes. Here’s how to do it:
Configure Email Settings for teams
- Log into your Fireflies Admin account and navigate to Teams.
- Click the Settings icon on the right side.
- Navigate to the Team settings > Email Settings.
- Click the drop-down menu below Notes get sent to. You will see several options:
| Email Settings | What does it mean? |
| Allow teammates to choose | Teammates can configure who gets the meeting recaps |
| Everyone on the invite | Sends recaps to all meeting participants |
| Only me and participants from my Fireflies team | Sends recaps only to you and your Fireflies teammates |
| Only me and participants from @[companydomain] | Sends recaps to meeting participants with @[companydomain] email accounts |
| Only me | Sends meeting recaps only to you |
- Select the desired option and click Save changes.
To know more, read the detailed guide about Team Settings.
If you've any questions related to Fireflies, feel free to drop us an email at support@fireflies.ai.