This guide explains all the robust features available for Fireflies administrators.
About Admin Controls
Fireflies offers admin controls features to efficiently control access to your organization’s meeting transcripts, notes, and recordings. Let's explore these in detail.
Note: Users in the Fireflies Enterprise plan have access to all these features.
Comprehensive admin and security Features
Key Features:
- Data Ownership: You own your data always, as clearly stated in Section 4 - User Content in our Terms of Service. We also follow a Zero data retention policy, ensuring that neither Fireflies nor our vendors store or train with your User Content data.
- User Groups & Access Control: Segment users into groups and assign customized permissions for meeting data access.
- Rules Engine: Create rules to automatically route meetings to specific channels or user groups.
- Custom Data Retention: Define retention schedules to align with organizational compliance requirements.
- Private Storage: Store data in your private storage bucket in your preferred location.
Super admin role
The Super Admin role provides advanced controls for comprehensive workspace management:
- Organization-Wide Visibility: Access all meeting content via the dashboard and API for compliance purposes.
- Centralized Management: Oversee user groups, data retention policies, and integrations in one location.
Note:
- This feature is available only to users in the Enterprise plan.
- Due to its extensive capabilities, the assignment of this role requires signing a side letter agreement outlining the role's responsibilities and capabilities. Once the agreement is signed and approved, our team will assign the Super Admin role to the designated admin.
Related: Learn about Super admin role
Enhanced security and compliance for meeting content
Protect your meeting content with enterprise-grade security measures:
- 256-bit AES Encryption: Safeguard data at rest and in transit.
- SOC II, GDPR: Ensure adherence to strict data protection standards.
- Private Storage Options: Choose Fireflies-managed storage or bring your own storage solution.
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HIPAA-Compliance: We partner with OpenAI and other third-party ASR vendors to ensure HIPAA-compliant workflows, offering:
- Zero Data Retention Policy: Vendors cannot store or retain your data.
- Restricted Access: Vendors are prohibited from accessing or using your data for any purpose beyond the agreed services.
- No Training on Your Data:Your data will not be used to train AI models.
- Custom Data Retention: Customize retention policies to meet internal compliance needs.
Related: Learn about our policy on keeping your information
Streamlined team and integration management
Admins can manage team access and optimize integrations seamlessly:
- Access Management: Configure permissions for different teams and projects.
- Data Deletion: Admins can remove recordings or transcripts as required.
- Control Integrations: Enable or disable integrations to suit team workflows.
- Single Sign-On (SSO): Enhance security with simplified access using SSO.
Related: Learn about team settings for admins
FAQs
1. Can admins set data retention policies for meeting content?
Yes, admins can customize retention schedules to comply with internal and external regulations.
2. What does the Super Admin role provide?
Super Admins have extended visibility to manage data and ensure compliance without compromising user privacy.
3. Can we control integrations and AI apps?
Yes, admins have full control to enable or disable integrations and AI apps based on team requirements.
4. How does Private Storage work?
Private Storage allows your organization to securely store meeting content in your chosen storage solution. Learn more here.
We hope this guide gave an overview of Admin controls. If you have any other questions about using Fireflies, please contact us here.