In this article, let’s explore what voice commands are and how to use them to automate task creation with popular project management tools.
What are voice commands?
Voice commands is a type of Topic Tracker in Fireflies that you can use to trigger integration.
It recognizes specific keywords mentioned during meetings and automatically generate tasks in your project or task management platform based on these keywords.
Integration with project management tools with voice commands
Fireflies.ai integrates with project management platforms such as ClickUp, Asana, monday.com, and more. This integration enables the automatic creation of tasks based on keywords (voice commands) identified during meetings.
To set up the integration:
- Go to Fireflies web app and click Integrations.
- Select the desired project management tool (e.g., Asana).
- Click Connect.
- Follow the setup instructions to integrate it with Fireflies.
Once integrated, Fireflies.ai will listen for specific keywords during your meetings and automatically create tasks in your chosen project management tool.
How to edit voice commands?
Fireflies.ai allows users to customize their voice commands to better fit their workflow.
- Go to the Fireflies web app and click Topic Tracker.
- Within the Topic Tracker, you will find a default topic named Voice commands under MY TOPICS.
- Hover over the voice commands window and click Edit.
Customize the commands by adding new phrases that suit your needs. This ensures that the commands are aligned with your meeting practices.
- Click x to delete previous voice commands.
- Type new commands and press enter to add new ones.
- Click Save.
Note: Only users on the Pro plan and above can create and edit Topic Tracker.
Common voice commands
You’ll already find many action-oriented words or keywords like “create a task” or “remind me” under voice commands by default.
- Task: Any mention of the word “task” during the meeting creates a new task in your integrated project management tool.
- Action item: Flags the statement as an action item and creates a corresponding task.
- Follow-up: Creates a follow-up task with the relevant details.
- Custom keywords: Customize phrases that are relevant to your workflow, such as “send report”, “schedule meeting”, etc.
How to effectively use voice commands during a meeting?
- Start your meeting: Ensure Fireflies joins the meeting to record and transcribe it.
- Use voice commands: During the meeting, use the configured voice commands naturally in your conversation.
- Automatic task creation: Fireflies.ai will process and execute these commands, automatically creating tasks inside your integrated project management tools.
Example: How to use voice commands to create tasks in Asana?
- First, integrate your Asana account with Fireflies. You can refer to how to integrate Asana with Fireflies article to know more.
Here’s how you can use voice commands to create tasks in Asana:
- Login to your Asana account and create a project where you want Fireflies to create tasks.
- Go to the Asana integration page of Fireflies, select the project you’ve created and a list where Fireflies will add tasks. You can also use existing projects and lists under your Asana workspace.
- Click Save Settings.
- Invite Fireflies to record and transcribe a meeting.
- During the conversation, use voice commands. For example, let’s use the command Remind me. You can say something like, “Remind me to create a calendar event with John on this Friday, 6 pm.”
- After the call is complete, you can go back to your specific task list within Asana. Here you’ll find the task Fireflies created with your voice command.
- You’ll also find the link to the meeting transcript and recording within the task description.
Similarly, you can configure other project management integrations to create tasks based on voice commands.
Related article: How to configure Fireflies to automatically send meeting notes to HubSpot
You can set up a Slack integration to send a message to your chosen channel whenever keywords related to selected topics are mentioned in your meetings.
By leveraging voice commands, Fireflies.ai helps you maximize meeting efficiency and ensures that all critical information is captured and actionable.
If you have any other questions about using Fireflies, please get in touch with us here.