How to Integrate Microsoft Word Online with Fireflies

If your team uses Microsoft Word Online to document and share meeting notes, integrating it with Fireflies helps automatically send meeting summaries and insights directly to Word documents in your OneDrive/Drive.

Fireflies can push meeting notes and summaries into Microsoft Word, making it easier for teams to store, edit, and collaborate on meeting documentation within their Microsoft 365 workflow.

Let’s get started 🚀

🔍 What does this integration do?

Once connected, Fireflies automatically sends your meeting notes and summaries to Microsoft Word documents stored in your OneDrive /Drive.

Here’s what you can expect:

• Export meeting notes and summaries as Word documents after each meeting

• Store documents automatically in OneDrive for easy access and sharing

• Collaborate with your team by editing and reviewing notes directly in Microsoft Word Online

• Keep meeting documentation organized within your existing Microsoft 365 workflow.

🔑 Prerequisites

Before connecting Microsoft Word Online with Fireflies, make sure you have:

• A Microsoft account with access to OneDrive and Microsoft Word (Online or Desktop).

• An active Fireflies account.

• OneDrive folder access where Fireflies can create and update an Excel workbook.

• Admin access in Fireflies (required for team-wide integrations).

🔗 Connect Microsoft Word Online to Fireflies

Step 1: Log in to your Fireflies account, Navigate to the Integrations page, and search for Microsoft Word. Click on it to get started.

Step 2: Click Connect, and you’ll be redirected to the Microsoft sign-in page. Sign in with the Microsoft account connected to your OneDrive.

Step 3: Click on the Accept button to authorize Fireflies to access your OneDrive and create and update an Excel workbook in your selected folder.

Step 4: Once approved, you’ll be redirected back to Fireflies to configure your integration setup.

⚙ Setting Up Your Configuration

Step 1: Confirm the Destination Folder

Fireflies will automatically save meeting summaries as Word documents in the Fireflies Meetings → Summaries folder inside your OneDrive.

Click Continue to confirm the folder and proceed.

Step 2: Create a Sample Summary

Before you go live, make sure everything is working correctly.

• Click Create a sample summary. Fireflies will generate a sample meeting summary and save it as a Word document in the Fireflies Meetings → Summaries folder in your OneDrive.

• Open the document to confirm the sample note appears correctly.

Once verified, click Continue to finish the setup.

🧩 Additional Options – Integration Rules

By default, Fireflies sends meeting notes to your Microsoft Word documents for every meeting. While this keeps everything updated, you may not always want every meeting included.

Integration Rules let you control which meetings are saved as Word documents, so only relevant meetings are added.

🗂 All Meetings

Automatically send notes from every meeting to your Microsoft Word documents with no filters applied.

📝 Meeting Title

Send meeting notes to Microsoft Word only when the meeting title matches the rules you set (Contains, Starts with, Equals, Doesn’t Contain).

Example: Save meetings titled Client Review or Interview.

👤 Meeting Host

Control which meetings are included based on who hosted the meeting.

• Equals → Include only meetings hosted by john@example.com

• Not Equal → Include all meetings except those hosted by john@example.com

👥 Meeting Participants

Filter meetings based on who attended.

• Contains → Include meetings where sara@example.com attended

• Doesn’t Contain → Exclude meetings that included alex@example.com

🎦 Meeting Type

Filter meetings by type.

Example: Equals → External → Only external meetings are saved as Word documents.

🔀 Apply Multiple Filters

Combine multiple filters for more precise control.

Example
Meeting title contains Interview AND host is john@example.com.

Rules can use AND (all conditions must match) or OR (any condition matches).

You can view all the filters applied to your configuration. In this example, meeting notes are saved as Word documents only when all the selected conditions are met.

✅ Example applied: Title contains "Interview", host = "John", participant = "Mary", type = "External".

💾 Save Your Configuration

Click Save to activate the integration — a flash message will confirm that your configuration has been successfully added.

👥 Team Options

Sometimes, you may not want every teammate creating their own Microsoft Word Online configurations — especially if your team needs a consistent folder structure or shared meeting documentation. Team Options allow workspace admins to control whether the integration applies only to them or across the entire workspace.

1. Click the vertical ellipsis (⋮) next to your Microsoft Word Online integration and select Team Options from the dropdown list.

2. A modal window will appear with these options:

• Apply to entire workspace → Toggle this ON to apply the integration across your Fireflies workspace. All team meetings accessible by the team admin will have notes saved as Word documents, keeping everything centralized.

📌 Meetings set to private in a teammate’s Privacy Settings won’t be added unless you’re a Super Admin who can access meetings regardless of team privacy settings.

• Restrict non-admin usage → Toggle this ON to prevent non-admin members from creating their own Microsoft Word Online integration configurations. This helps maintain consistent organization.

3. After adjusting the toggles to fit your team’s workflow, click Save to apply the changes.

🛠 Manage Configuration

Over time, you may need to update your Microsoft Word Online integration — whether it’s to rename a configuration, change where meeting notes are saved, or remove configurations you no longer use. Fireflies makes this easy with a few quick options:

• ✏ Edit Configuration Name → Give each Microsoft Word Online configuration a clear, descriptive name so it’s easy to recognize. Click the configuration name (for example, Default Configuration), type a new name (such as Word Meeting Notes), and click outside the field to save.

  

• ⚙ Edit Configuration Settings → Need to update your meeting rules or configuration settings? Click the vertical ellipsis (⋮) next to a configuration, select Edit, update the meeting rules or filters, and click Update to save your changes.

  

• 🔘 Enable or Disable a Configuration → Use the toggle next to a configuration to control it quickly. Toggle ON to send meeting notes to Microsoft Word documents; toggle OFF to pause the integration without deleting it.

  

• 🗑 Delete Configuration → If a configuration is no longer needed (for example, your team no longer wants meeting notes saved as Word documents), you can delete it. Click the vertical ellipsis (⋮) next to the configuration, select Delete, and confirm.

  

📤 How Meeting Notes Appear in Microsoft Word

Once connected, Fireflies saves your meetings as Word documents in the selected OneDrive folder. Each document contains the meeting title, date, participants, notes, summaries, action items, and transcript.

This makes it easy for teams to review, edit, and share meeting notes directly in Microsoft Word Online while keeping all meeting documentation organized in one place.

❌ Disconnect Integration

If you no longer need Fireflies connected to Microsoft Word Online, you can disconnect the integration at any time.

Click Disconnect to remove the Microsoft Word Online integration. This will immediately end the connection, and Fireflies will stop sending meeting notes as Word documents to your OneDrive.

🔧 Troubleshooting

❓ Frequently Asked Questions

Q1. Where are my meeting notes saved?
Fireflies saves meeting notes as Word documents in the Fireflies Meetings → Summaries folder in your OneDrive.

Q2. Can I control which meetings are sent to Microsoft Word?
Yes. You can use Meeting Rules to decide which meetings should be saved as Word documents based on title, host, participants, or meeting type.

Q3. Can my whole team use this integration?
Yes. Workspace admins can enable Team Options to apply the integration across the workspace or restrict usage to admins only.

Q4. Can I edit the Word documents created by Fireflies?
Yes. Since the notes are saved in Microsoft Word Online, you can open, edit, and share them directly from OneDrive.

🔎 Recap

The Microsoft Word Online integration allows Fireflies to automatically save meeting notes as Word documents in your OneDrive.

• Fireflies creates a Word document for your meetings automatically

• Meeting notes are saved in your OneDrive folder

• You can open, edit, and share notes in Microsoft Word Online

📌Related Guides

• Microsoft Integrations with Fireflies → Microsoft Teams, Microsoft SharePoint, Microsoft Planner, Microsoft OneNote, Microsoft To Do, Microsoft Dynamics 365.

• Fireflies Note-Taking Integrations → Explore other note-taking tools like Notion, Google Docs, and Google Sheets that work seamlessly with Fireflies.

• Integration Rules → Learn how to control which meetings are saved